100000000840.Crisis Management Coordinator at Qatar Foundation

Al Rayyan, Al Rayyan, Qatar -

Full Time

Start Date

Immediate

Expiry Date

25 Jul, 26

Salary

0.0

Posted On

26 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Crisis Management, Administrative Support, Project Coordination, Stakeholder Management, Data Management, Report Writing, Presentation Skills, Process Auditing, Logistics Coordination, MS Office Proficiency, Communication Skills, Documentation, Scheduling, Crisis Communications

Industry

Research Services

Description

Key Result Areas: * To speed up Crisis Management team efficiency and progress. To carry out and perform activities related to crisis management supporting the centers and directorates across QF. * Perform a wide variety of complex, responsible, and confidential administrative duties to support Crisis Management team -wide initiatives and projects. * Assist the Crisis Management Expert during process audits, implement and monitor corrective actions identified during audit. * Support the Crisis Management Coordination Team. * Maintains organized record of work-performed, work in-progress, and work completed. * Follow up the progress of multiple work streams against the centrally agreed project plan. * Provide support, like creating and managing all required trackers, data management, filing, archiving, scheduling appointments, prepare agendas, assisting like the BR team when they come etc. * Ensure Trainings are booked and scheduled with stakeholders – Communicate with them and ensure that timing convenient for all * Need support to function including scheduling crisis meetings, booking rooms, arranging for necessary logistics while carrying out the crisis trainings and workshops. * Providing support, which includes project meetings schedule, minutes of meeting, transcribe notes and compose memos. * Prepare and draft materials and documentation, including following up critical crisis meetings (meeting minutes’ / action points / updates to the centralized project plan). * Support the BPA team in following up their invoice to make sure that contract payments terms are adhered. * Coordinate with IT department if needed. Support all technology infused platforms for necessary crisis management tools availability. * To assist with activities i.e., requirement, inventory, and monitoring of procured items/ services like equipping crisis war rooms for CCT, HC and CMT, providing hotlines, screens, power banks etc. Other reasonable tasks as assigned by supervisor Minimum Knowledge, Skills & Experience: * Bachelor’s degree in a relevant field & 2-5 years of relevant full-time work experience. * Presentation skills to present reports/proposals * Crisis Management or Crisis Communications Experience, is a plus * Presentation skills to present reports/proposals * Excellent stakeholder-handling skills * Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage Proficiency in MS Office applications

Responsibilities

The Crisis Management Coordinator supports the Crisis Management Team by managing administrative duties, coordinating project work streams, and ensuring the readiness of crisis war rooms. They are responsible for scheduling meetings, maintaining documentation, and facilitating communication between stakeholders to ensure efficient crisis strategy execution.