JOB DESCRIPTION

Performs a variety of standardized complex administrative functions for small to medium programs, with activities to include: coordinating and scheduling activities; serving as a liaison with staff, departments, vendors, and external agencies; researching and resolving complex issues; and creating and maintaining recordkeeping systems and program databases.
Management Scope: Oversees the work activity of clerical/support staff.

EDUCATION, EXPERIENCE AND TRAINING:

Graduation from an accredited high school/GED Program. Five (5) years of job related experience or 75 hours of college from an accredited college or university or combination of the two.

SPECIAL REQUIREMENTS/KNOWLEDGE, SKILLS & ABILITIES:

Skilled in the use of standard software applications. Ability to effectively communicate, both verbally and in writing, and establish and maintain effective working relationships with employees, departments and the general public.
Depending on the location, this position may require the incumbent pass an extensive background investigation.
Normal office environment.
Requires prolonged sitting, standing, walking and ability to lift and carry up to 25 lbs., unassisted

1. Coordinates and schedules administrative activities to support the programs and services of the department; handles administrative problems/issues and inquiries as appropriate.
2. Serves as a liaison with staff, departments, vendors, and/or external agencies on a range of specified issues; organizes and facilitates functions and flow of information.
3. Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to the program; assists with the preparation and dissemination of reports.
4. Develops, coordinates, and maintains record keeping, filing systems, and program databases; assists in compiling and analyzing data for the generation of reports.
5. May assist with the preparing and monitoring of the budget and/or grant; makes decisions related to the appropriateness of expenditures.
6. Directs the work activities of assigned clerical personnel; prioritizes and coordinates work assignments; reviews work for accuracy; trains assigned personnel.
7. Maintains confidential files, processes mail and answers telephone calls, greets and direct visitors.
8. Performs other duties as assigned.