1st Shift Office Administrator at ID logistics company

West Jefferson, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Sep, 26

Salary

21.0

Posted On

20 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, MS Office, Travel Coordination, Expense Reporting, Communication, Problem Solving, Confidentiality, Time Management, Proofreading, Concur, Reqlogic

Industry

Logistics;Transportation;Supply Chain and Storage

Description

The Administrative Assistant provides superior administrative support to divisional leaders. This position provides incredible organization for ever-changing business calendars and complex schedules. This position strives on new challenges and the ability to create an efficient, effective and productive work environment. Will follow corporate and site-specific Good Manufacturing Practices and report noncompliance when observed. In addition, the candidate will observe all company safety rules and assist in enforcement as appropriate. Requirements: • 3+ years of experience in a senior administrative role supporting executives • Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web-based programs and video conferencing • Must be able to adapt procedures, processes, and techniques to align with the business needs • Excellent organizational, problem-solving, and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision • Must be an exemplary representative of the company at all times • Professional demeanor and sound decision-making in order to communicate on an executive level and maintain a high degree of confidentiality • Collaborative team player with proactive approach; ability to take initiative • Flawless skills managing travel and expenses for executive leadership • Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail • Bachelor’s degree in business or related field preferred or equivalent experience • Working knowledge of Concur and Reqlogic Responsibilities: • Serve as all-around assistant and support to the executive leadership team • Manage all types of daily communications to ensure professional, accurate and timely response and appropriate prioritization; direct information to the correct point of contact and correspond internally and externally • Travel planning, logistics including scheduling flights, hotel accommodations, ground transportation, through corporate travel system. • Additional research & special projects as needed • Coordinate meetings • Prepare, reconcile, and track expense reporting and reimbursement for executive leadership for executives • Follow corporate and site-specific Good Manufacturing Practices and report noncompliance when observed. • Observe all company safety rules and assist in enforcement as appropriate. • Other duties as assigned. Monday - Friday 7am - 4pm with OT as required Pay Rate: $21.00 Qualifications 3+ years of experience in a senior administrative role supporting executives • Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web-based programs and video conferencing • Must be able to adapt procedures, processes, and techniques to align with the business needs • Excellent organizational, problem-solving, and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision • Must be an exemplary representative of the company at all times • Professional demeanor and sound decision-making in order to communicate on an executive level and maintain a high degree of confidentiality • Collaborative team player with proactive approach; ability to take initiative • Flawless skills managing travel and expenses for executive leadership • Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail • Bachelor’s degree in business or related field preferred or equivalent experience • Working knowledge of Concur and Reqlogic

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Responsibilities

Provide high-level administrative support to executive leadership, including managing complex calendars and daily communications. Handle travel logistics, expense reconciliation, and ensure compliance with site safety and manufacturing practices.