(33092) Manager, Contracts & Admin Management at National University

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

0.0

Posted On

28 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Management, Administrative Management, Procurement, Database Management, Stakeholder Management, Financial Administration, Visa Application Support, MS Office, Monday.com, AI Tools, Multi-tasking, Interpersonal Communication

Industry

Higher Education

Description

To work closely with the Academic team, Programme Managers (PMs) and other stakeholders on matters related but not limited to the following: Coordinate and consolidate internship job descriptions to facilitate internship placement and update company masterlist via Monday.com Prepare and collate signed agreements from internship companies from some locations Be the point of contact for all database management with academic team, e.g. collating company information, students' internship dates, stipend, student information, financial matters, visa information etc. Collect and verify students' submission on scholarship matters Drive and coordinate procurement and contract matters for instructors, assessors, mentors, etc. Prepare training grant and invoices to bill internship companies Monitor timely disbursement to students for funding support, and payment from companies as well as payments to instructors, etc. Assist in preparation of supporting documents for visa application and engagement of vendors Be the team lead to facilitate each of the contract processes for each semester and working out the timeline University degree with at least 5 years of relevant working experience Mature disposition to manage internal and external stakeholders confidently Experience in administrative and operational role Good English communication skills, both written and verbal Meticulous and attention to details Highly organised and able to multi-task Good interpersonal skills and able to work independently as well as in a team Good working knowledge of MS Office applications and savvy with web applications and software etc. Willing to learn and try out new applications, using AI to facilitate work and other relevant software Please be informed that only shortlisted candidates will be notified. More Information Job Type: 2-year Contract Location: Kent Ridge Campus Organization: NUS Enterprise Department : NUS Enterprise Academy Job requisition ID : 33092

Responsibilities

Coordinate internship placements, manage company databases, and handle procurement and contract matters for instructors and mentors. Oversee financial processes including training grants, invoicing, and disbursement of funding support to students.