A/P & A/R Specialist at COR Disposal & Recycling

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

29.0

Posted On

31 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Accounts Receivable, General Ledger Accounts, Period-End Closing, Internal Controls, GAAP, Journal Entries, Accruals, Account Reconciliations, Vendor Management, Cash Report, Excel Analysis, PivotTable, VLOOKUP, Problem-Solving, Communication

Industry

Waste Collection

Description

POSITION OVERVIEW This role will take ownership of accounts payable and accounts receivable processes, with AP representing the majority of day-to-day responsibility You'll play a critical role in keeping our financial operations accurate, efficient, and scalable as the business continues to grow KEY RESPONSIBILITIES · The primary responsibility of the A/P & A/R Specialist is to process the transactional expenses of the organization. To analyze expenses, resolve accounting discrepancies and charge expenses to the correct general ledger accounts with accuracy and logic. To process customer payments. · Supportive role to the Finance Department and Financial Controller o Ensure transactions are posted accurately and in a timely manner for period-end. o Perform ongoing training for departments and staff on the Stampli expense process. o Follow procedures and policies to ensure internal controls are working and in line with GAAP. o Assist with month-end, quarter-end and year-end close activities including journal entries, accruals, and account reconciliations o Maintain schedules and support timely and accurate close processes o Assist with ad hoc projects as needed. · Accounts Payable o Responsible for receiving, processing, and verifying bills. o Distribute each department’s invoices to appropriate staff. o Review bills and credit card receipts entered by other staff. o Process all multi-department bills and credit card receipts in Stampli. o Perform disbursements: weekly check run, ACH, and online payments. o Prepare Weekly Cash Report o Responsible for maintaining AP files. o Review and reconcile vendor statements and resolve any expense exceptions as they arise. · Vendor Management o Maintain good relations with all vendors. o New vendor set up. o Complete credit requests o Run quarterly review of vendors in NetSuite o Complete annual 1099 filing. · Accounts Receivable o In NetSuite, add new customers, summarize and file contracts o Partner with Operations and Growth to ensure customers are property set up and maintained o Receive deposits, apply incoming payments, maintain accurate customer account records o Create and/or import CSV data between systems o Review AR and contact any past due customers for payment · Excel Analysis (PivotTable, VLOOKUP, CSV imports/exports, advanced Excel like Power Query) o Update existing workbooks for allocations. o Create and or convert CSVs for distribution and or upload to NetSuite o Review AP transactions for correct use of subsidiary, department, GL account and class. · Other projects as needed. KEY COMPETENCIES · Strong problem-solving skills and work ethics. · Outstanding communicator, both orally and written. · Detail-oriented, solid memory, and exceptional organizational skills. · Responsible: The individual takes accountability for their behavior and performance and takes advantage of growth opportunities. · Considerate: The individual is dependable, communicates respectfully with vendors, employees, and management, and promotes a positive company image. · Productive: The individual uses company time and resources for business-related purposes and operates in a manner that is efficient and goal oriented. · Safe: The individual conducts all aspects of their position in a manner that supports a safe environment. This also means that the individual reports safety concerns or safety incidents in a timely, clear, and professional manner. · Other job duties as assigned. REQUIRED & DESIRED EXPERIENCE · Bachelors’ degree and at least two (2) years of general accounting experience, or Associate’s degree and 4 years of general accounting experience. · Proficiency with Microsoft Office suite, notably Advanced Excel. · 2–4 years of accounting experience AR/AP accounting · Strong understanding of GAAP and core accounting principles · Experience with accounting systems/ERPs (Stampli / NetSuite a plus) · Advanced Excel skills PHYSICAL, DRIVING, TRAVEL REQUIREMENTS · While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard. · Specific vision abilities required by this job include close vision requirements due to computer work. · Light to moderate lifting may be required.

Responsibilities

The primary responsibility involves processing the organization's transactional expenses, analyzing costs, resolving discrepancies, and processing customer payments, with Accounts Payable being the majority of the daily work. This role also supports the Finance Department by ensuring timely transaction posting, assisting with month-end close activities, and maintaining accurate financial records.