JOB OVERVIEW

The Accounts Receivable /Accounts Payable Specialist will assist in ensuring that the company receives payment for goods and services offered to clients, monitoring the outflow of capital for the company, and supports month-end closing activities and financial reporting by maintaining accurate records and documentation.

QUALIFICATIONS

• Bachelor’s degree in accounting, business administration or related field; a plus
• Extensive knowledge of the payroll function including preparation, balancing, internal control, payroll taxes and related laws
• 1-3 years of related experience required.
• Able to multitask, prioritize and manage time efficiently
• Detail oriented with strong analytical and problem-solving skills
• Must be a team player with a high level of accountability
• Excellent verbal and written communication skills
• Familiarity with payroll software/HRIS and MS Office
• Comfortable with Outlook functions (Outlook mail, Teams, One Drive…etc.)
• Proficiency with Microsoft suite (Excel, Powerpoint, Word, etc.)
• High Proficiency with Microsoft Excel with the ability to update forecasting models.
• Perform the essential functions and physical demands of the position with or without accommodation
  Join our team as an Accounts Receivable Clerk and contribute to our commitment to financial accuracy and excellence!
  Job Type: Full-time
  Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Work Location: In perso

• Prepares, posts, verifies, and records client payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to clients.
• Maintains and updates client files, including changes, mergers, or mailing attentions.
• Sends correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and relentlessly contacts delinquent accountholders to request payment.
• Creates reports regarding the current status of client accounts as requested.
• Researches client discrepancies and past-due amounts with the assistance of the Client Services Manager.
• Collaborates with the Client services Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Assists in generating monthly billing statements based on the general ledger.
• Assists Accounting company in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing payment invoices, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Ensure proper payroll taxes are setup and process deductions and garnishments
• Prepare payroll reconciliations and journal entries to the accounting department.
• Stays current on payroll system to maintain alignment with human resources, benefits and other related issues and to ensure effective accounting support.
• Research regulatory law changes and ensure compliance
• Assist with the response and follow up for audit requests and tax notices
• Paying rent and contact liaison for landlords
• Perform other duties as assigned.