Academic Administration Assistant - Locum at Mediclinic Welcare Hospital

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

14 Feb, 26

Salary

0.0

Posted On

16 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Coordination, Scheduling, Event Coordination, Administration, Communication, Time Management, Stakeholder Engagement, Business Communication, Academic Programme Design

Industry

Hospitals and Health Care

Description

Closing date: 16/10/2025 Number of positions: 1Recruiter name: Ruba Hijah Reference number: 64391 Mediclinic Corporate Office Dubai | Dubai | United Arab EmiratesMAIN PURPOSE OF JOB To provide administrative and coordination support to deliver MBRU/Dubai Health undergraduate clinical placements and graduate training at Dubai Mediclinic Middle East hospitals and clinics. This role ensures the successful delivery of academic placements, onboarding processes, documentation, and communication with multiple stakeholders including MBRU/Dubai Health, MCME human resources, learning & development, academic site coordinators, graduate programme directors and discipline coordinators. The role plays a vital part in facilitating high-quality teaching for students and trainees, while maintaining compliance with regulatory and institutional requirements. KEY RESPONSIBILITY AREAS Act as the primary liaison for MBRU’s undergraduate medical students (Years 1–6), coordinating clinical placements, onboarding, and academic support activities across hospital sites. Manage documentation, orientation logistics, and communication for Year 4 onboarding, Early Clinical Exposure, and student research programmes. Support the Clinical Elective Programme by coordinating placements, onboarding, and feedback processes for local and international students. Provide administrative support for postgraduate trainees (residents, fellows, and MSc Nursing students), including onboarding, documentation, evaluations, and accreditation preparations. Maintain accurate records and trackers for all academic programmes, ensuring compliance with DHA standards and internal policies. Coordinate academic meetings, generate timely reports, and assist with broader academic initiatives such as summer/winter schools and faculty development activities. REQUIRED EDUCATION A relevant diploma from an accredited educational institution A relevant Bachelor’s degree in a healthcare / administrative subject REQUIRED EXPERIENCE Minimum of 1 year experience in in a healthcare or academic setting. Experience of coordinating academic teaching programmes REQUIRED JOB SKILLS AND KNOWLEDGE Coordination and scheduling of diaries and meeting Event coordination and initiative facilitation Excellent administration and coordination skills Administrative, communication and time management skills Communication & Stakeholder Engagement Business communication skills Academic programme design All applicants will be considered, with the understanding that preference will be given to the designated groups in accordance with the United Arab Emirates Emiratization Program. If you wish to grow with us, apply now and become a part of the Mediclinic Middle East Family

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Responsibilities

The role involves providing administrative and coordination support for MBRU/Dubai Health undergraduate clinical placements and graduate training. It includes managing documentation, onboarding processes, and communication with various stakeholders to ensure high-quality teaching and compliance with regulatory requirements.