The Academic Administrative and Course Scheduling Coordinator reports directly to the Director of the University Writing Program (UWP), with a dotted-line reporting relationship to the Vice Provost and Dean of Undergraduate Education (VPDUE). This position serves as a key liaison between UWP and the ASSET HR and Finance teams and provides high-level administrative, analytical, and budgetary support, with a strong emphasis on class scheduling coordination and academic office operations. The Academic Administrative and Course Scheduling Coordinator collaborates with ASSET Finance to deliver data-driven insights that support UWP’s academic and operational goals. In partnership with ASSET HR/Academic Personnel, the incumbent ensures the timely and accurate submission of academic personnel actions and student staffing requests, and helps coordinate onboarding for Senate faculty, lecturers, student staff, and academic student employees (ASEs). The role may include supervision of student employees. This position also manages class scheduling logistics for both the University Writing Program and the Division of Undergraduate Education (DUE), working closely with academic leadership and campus partners to ensure accurate and timely submissions. Additionally, the Academic Administrative and Course Scheduling Coordinator serves as the UWP liaison for pre- and post-award grant administration for designated funds and units. Success in this role requires the ability to manage multiple priorities in a dynamic environment, respond to evolving needs, and maintain a proactive, solutions-oriented approach. The salary range for this position is $57,700.00 - $99,300.00 annually. However, the expected pay scale for this position is $57,700.00 - $76,200.00 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
degree
Bachelor’s degree in related area and/or equivalent experience/training.
Required
experience
4 - 7 years of related experience.
Required
Advanced communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills. Ability to use discretion and maintain confidentiality. Solid skills to quickly evaluate complex issues and identify resolution. Advanced knowledge of course scheduling systems, academic planning processes, and enrollment management practices. Ability to coordinate scheduling logistics across multiple departments and academic units Working knowledge of pre- and post-award administration, including budgeting, monitoring, and compliance with sponsor and institutional guidelines. Strong written and verbal communication skills with the ability to convey complex information clearly. Demonstrated ability to serve as an effective liaison among diverse stakeholders, including ASSET HR/AP, ASSET finance, and DUE/UWP academic leadership. Advanced ability in problem identification, reasoning, analysis to identify trends. Through knowledge of department and school/college general and major course and degree requirements. Advanced interpersonal skills to work with and gain trust from department senior management, faculty, and students. Advanced ability to find solutions to conflicting situations. Solid organizational and customer service skills to effectively manage multiple priorities.
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Through knowledge of department and school/college general and major course and degree requirements.
Required

Please refer the Job description for details