Academic Administrative Assistant, Applied Technology and Professional Serv at WSRE

Pensacola, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

33675.0

Posted On

16 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Budget Management, Payroll Processing, Personnel Document Processing, Record Keeping, Report Processing, Office Filing, Correspondence Management, Supply Requisition, Office Equipment Operation, Appointment Scheduling, Meeting Scheduling, Customer Service, FERPA Compliance, Microsoft Office Suite, Internet Navigation

Industry

Broadcast Media Production and Distribution

Description

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality. Job Description: The Academic Administrative Assistant, Applied Technology and Professional Services position is a full-time career service position. In providing administrative support to departmental staff, faculty, and students under the supervision of the Department Head, the Academic Administrative Assistant must develop a thorough knowledge of the academic programs, student services, and College processes related to the department. The Academic Administrative Assistant maintains standards of confidentiality and privacy in accordance with the Family Educational Rights and Privacy Act (FERPA) and the College; creates, manages, and executes budget expenditures upon approval by the department head; processes payroll and personnel documents; maintains, records, and processes departmental and College-related forms and reports; develops and maintains office files and correspondence; monitors, orders, and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally, the Academic Administrative Assistant works effectively in a fast-paced, high-volume environment, adapting quickly to the needs of visitors to the departmental office and juggling multiple tasks, all while demonstrating professionalism and providing quality customer service; follows simple and complex written and verbal instructions; and performs other duties as assigned. The position may require availability to work flexible hours, including some evenings. This position is located on the Pensacola Campus and reports to the Department Head, Applied Technology and Professional Services. Minimum Qualifications: Bachelor’s degree OR associate degree and two years of related experience; and demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting; and internet navigation skills. Successful results of a criminal background check are required. Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment. *Per F.S. 295.065 – Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Annual Salary: $33,675.00 ($17.27/hour) Supplemental Materials: Applicants are required to submit a cover letter, résumé, and unofficial transcripts to supplement the online application. If veteran’s preference is claimed, a copy of the DD-214 must be submitted. Supplemental materials must be uploaded and assigned to the online application. For assistance, contact the recruiting department at HRrecruiting@pensacolastate.edu. Application Deadline: Open Until Filled – Review of applications will begin March 26, 2026. To receive full consideration, the online application and supplemental application materials must be received no later than March 25, 2026. Pensacola State College offers a comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida’s Group Insurance Program. All employees in established, eligible positions are members of the Florida Retirement System from their first day of employment. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave. Additional leave types are position specific. Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Equal Opportunity Compliance at (850) 484-1759, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504. Located on Florida’s beautiful Emerald Coast, Pensacola State College is the oldest of the 28 institutions in the Florida College System. With six campuses and centers ─ Pensacola, Warrington, Milton, South Santa Rosa, Century and downtown Pensacola, the College serves approximately 26,000 students. Since opening its doors with 136 students in a Pensacola boarding house in 1948, more than 110,000 students have earned bachelor’s degrees, associate degrees and workforce certificates from the College. By joining the PSC family, you connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality. Explore our employment opportunities today.

Responsibilities

The Academic Administrative Assistant provides full-time administrative support to departmental staff, faculty, and students under the Department Head, requiring the development of thorough knowledge of academic programs and college processes. Key duties include managing budget expenditures, processing payroll and personnel documents, maintaining records, and handling office correspondence and supply requisitions.