Key Responsibilities

The Academic Administrator at Magdalen assists with the smooth running of the Tutorial Office, including the general planning and organization of workload in the Office, and the provision of stationery and photocopying facilities. The requirements of academic administration are constantly changing, and flexibility to respond to these changes is essential. The responsibilities of the Academic Administrator currently include the following:

In collaboration with the Academic Registrar:

Distributing committee agenda and minutes for the Tutorial Board, Policy Committee, and Cases Committee: producing drafts of the agenda and minutes of meetings; attending Tutorial Board meetings and taking minutes; occasionally taking minutes at Cases Committee meetings.

Assisting the Senior Tutor in the production of reports to the Tutorial Board and any business arising from meetings: preparing drafts of change of circumstance forms and accompanying letters; drafts of travel/research grant letters; draft of an annual report to Governing Body on Lecturers.

Arranging and attending meetings between the Senior Tutor/Tutor for Graduates and individual students, taking notes, and following up on actions from those meetings.

• Liaison with the University Offices (including Divisions, Faculties, Departments, Proctors, Education Policy Support, Examination Schools, and Central Services): tracking the progress of individual undergraduate and graduate students (matriculation, termly reports, examinations, changes of circumstance); making arrangements for College collections (internal College examinations) and for University examinations being taken in College; preparing applications to the Proctors or to the University’s Education Committee on behalf of the College’s students.