Key Responsibilities:

• Administer the end-to-end academic appointments processes, including recruitment support, appointment documentation, contract preparation, and reappointments.
• Assist in planning and executing recruitment initiatives, events, and on-campus interviews, ensuring professional coordination and delivery.
• Manage interview scheduling and communications with candidates and search committees to provide efficient, transparent, and welcoming candidate experience.
• Prepare interview materials and support search committees in evaluating candidates and compiling feedback.
• Serve as the primary liaison for candidates throughout the recruitment and appointment cycle, providing timely updates and maintaining positive engagement.
• Provide operational support to Deans, Department Chairs, and academic leadership by guiding them through appointment procedures and institutional requirements.
• Collaborate with HR, Legal, Research, and other administrative offices to coordinate contracts, onboarding, visa processing, relocation, and benefits administration.
• Ensure all academic appointment activities comply with university policies, procedures, and applicable accreditation and regulatory standards.
• Maintain accurate and confidential records in applicant tracking and appointment systems, ensuring data integrity and compliance.
• Respond promptly and professionally to inquiries from faculty, administrators, and candidates, ensuring clear and consistent communication.
• Contribute to continuous improvement by identifying process gaps and recommending enhancements to appointment workflows and systems.
• Support international and strategic recruitment efforts by fostering consistent, high-quality candidate engagement and experience.
• Assist in developing and delivering training sessions, reference materials, and communication tools to build institutional awareness of appointment procedures and best practices.
• Perform all other duties as reasonably directed by the line manager that are commensurate with these functional objectives.
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