Academic Assistant, Department of Mathematics & Statistics at Bucknell University

Carlinville, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Mar, 26

Salary

20.0

Posted On

06 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Analytical Skills, Critical Thinking, Project Management, Program Management, Service Management, Communication Skills, Customer Service Skills, Microsoft Office, Budget Management, Event Coordination, Expense Tracking, Confidentiality Management, Scheduling Coordination, Logistics Management, Collaboration, Problem Solving

Industry

Higher Education

Description

Position Title: Academic Assistant, Department of Mathematics & Statistics Position Type: Full time Scheduled Weekly Hours: 35 Categories: Staff Non-exempt Job Summary: Bucknell University seeks an Academic Assistant to support the Department of Mathematics & Statistics by managing administrative functions essential to its operations, with a preferred start date in January, 2026. The Academic Assistant oversees tasks such as budgeting, purchasing, and expense tracking while ensuring timely updates to course schedules and catalogs. The Academic Assistant will provide logistical support for events, meetings, and projects, and serve as a liaison between faculty, students, and external partners, addressing inquiries and maintaining clear communication. This position manages sensitive and confidential information, ensures compliance with institutional policies, may supervise student workers, and coordinate hiring processes for faculty and staff roles. This position reports to the department chair and works with the lead academic assistant in this area. This position is a full-time, benefits-eligible, 35 hours per week, non-exempt, staff position. Job Duties: What You Wil Do: Primary Responsibilities: Provides comprehensive administrative support to faculty, staff, and students, including managing correspondence, preparing documents, and coordinating schedules. Executes departmental events, meetings, and special projects. Handles logistics, communication, and follow-up to ensure successful execution. Maintains departmental budgets, processes purchase orders, tracks expenditures, and reconciles accounts to ensure financial accuracy and adherence to guidelines. Updates course schedules, manages catalog changes, and collaborates with faculty and the registrar's office to ensure timely and accurate publication. Serves as a resource for students and faculty by addressing inquiries, coordinating student hires, and supporting departmental activities and goals. Maintains sensitive and confidential records related to students, faculty, and departmental activities while ensuring compliance with institutional policies. Department Specific Responsibilities: Responsible for the department Procurement card, both purchasing and reconciliation; and processing of reimbursements for faculty and student travel. Organizes and orchestrates all mathematical competitions for primary and secondary school students hosted by the department. Connects tutors with clients for Lewisburg residents and Bucknell students. Assists with implementation of department assessment plan. Coordinates with publishers and the University bookstore to ensure faculty and student access to necessary course materials. Coordinates the department’s Distinguished Visiting Professor program. The job description's listed responsibilities and tasks are not exhaustive; additional non-essential tasks and responsibilities may be assigned as needed. What You Will Bring: Required: Education: High School Diploma or GED Work Experience: 2 years' administrative experience Preferred, but not Required: Education: Associate's degree in Business Administration or related field Work Experience: 4 years' Administrative experience. Experience in higher education is a plus Other Knowledge, Skills and Abilities: Skilled in analytical and critical thinking. Project/Program/Service Management skills Strong communication skills, both written and oral. Ability to communicate effectively with a variety of constituencies. Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software. Demonstrated customer service skills. Job Exempt: No Salary Range: 16.00-20.00 The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy. This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application. Benefits: Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to): Flexible scheduling options determined by role; Medical, prescription drug, vision, dental, life, and long-term disability insurance options An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions) Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!) Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods. A comprehensive employee wellness program including program incentives A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.) Inclusive Excellence: Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information. E-Verify Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu. About Bucknell Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 60 majors and 70 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,700 undergraduate and 30 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors on scholarly and artistic projects. Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its undergraduate students. Student life is vibrant with about 200 student-run organizations, 27 NCAA Division I athletics teams, a robust arts culture, and a commitment among many of the students to community and global service work. Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply. The Community Lewisburg (pop. 5,700) is located in central Pennsylvania and features beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), a variety of restaurants, shops and boutiques, and the Barnes & Noble at Bucknell University Bookstore. It is the seat of Union County, which has about 44,000 residents. The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is within a three-hour drive of New York City, Philadelphia, Baltimore and Washington, D.C. The cost of living is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and outstanding opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School consistently ranks among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.

Responsibilities

The Academic Assistant provides comprehensive administrative support to the Department of Mathematics & Statistics, managing tasks such as budgeting, purchasing, and event logistics. They also serve as a liaison between faculty, students, and external partners, ensuring effective communication and support for departmental activities.