Academic Officer at Georgian College

, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

06 May, 26

Salary

42.13

Posted On

05 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Budget Monitoring, Data Analysis, Report Generation, Administrative Support, Communication Skills, Interpersonal Skills, Organizational Skills, Planning Skills, Problem-Solving Skills, Initiative, Teamwork, Financial Tracking, Database Management, Conflict Resolution, Flexibility, Multitasking

Industry

Education Administration Programs

Description

Georgian is more than just an employer – we're a community. With multiple campuses located across Central Ontario, Georgian College offers rewarding employment opportunities in academics, administration, research, and more. We take pride in working alongside a dynamic team of student-focused educators, dedicated supporters, and passionate advocates. Together, we can advance our mission to inspire innovation, transform lives, and connect communities through the power of education. Our exciting work environment offers the opportunity to learn and grow, while collaborating in a team-oriented culture that promotes equity, diversity, inclusion and belonging. Together, we deliver unrivaled experiences for our students, employees and the communities we serve. Read our 2025-2030 strategic plan. If you share our energy and passion, please consider joining Team Georgian. Position Overview: The incumbent is responsible for the academic planning and administrative duties related to the delivery of the College Foundations, English for Academic Purposes, Indigenous Studies and Communications programs. This includes the SWF/loading/scheduling process, the budget process, data management, and interacting with other Academic Officers, Deans, Coordinators, Faculty, staff, and others who are external to the College. The primary responsibility is for a wide range of administrative duties related to delivering College-wide General Arts & Science and Communications courses for all programs on the Barrie Campus. Job Details: THIS IS A TEMPORARY REPLACEMENT POSITION FOR A BARGAINING UNIT EMPLOYEE. Terms and conditions of employment are as outlined in the Support Staff Collective Agreement. Job posting date: February 3, 2026 Department: Liberal Arts Classification: Support Staff Location: Barrie Campus -hybrid work environment Employment Type: Contract (Appendix D) Effective: ASAP – October 2026 Hours per week: 35 hours per week Salary Range: PB H – 36.29 (Start) – 42.13 (4-year rate) Key Responsibilities: • Collect information in order to forecast number of sections of General Education and Communications required to meet campus-wide projected enrolments, Program run dates, University articulation agreements, multiple levels of Communication courses and F/T Faculty SWF’s • planning and recommending number and size of sections for coming academic year considering campus-wide involvement across all years, blending combinations, cross-program shared courses, and lecture/labs linkages • producing annual workload assignment request package for faculty to complete • compiling assignment request information to draft workload assignments for full-time faculty for Associate Dean’s approval; producing SWF’s for workloads approved by the Dean • determining sections to be taught by non-full-time faculty; assisting the Manager in assigning courses to NFT faculty; ensuring that payroll forms are completed for NFT faculty. • comparing campus-wide actual enrolment to projected enrolment; recommends adjustments to sectioning and affected full-time and non-full-time faculty workloads and implements approved adjustments. • providing detailed information to Scheduling on how campus-wide courses are to be scheduled; coordinating the sharing of sections between multiple programs and departments; coordinating the submission of timetable parameters; resolving timetable problems with the scheduler; reviewing, correcting and finalizing timetables; and resolving scheduling conflicts • Preparing detailed analysis of the non-full-time faculty costs annually and by semester; recommending NFT budget to the manager; submitting final NFT budget as per required format; adjusting if enrolment causes changes to the NFT budget. • Prepare and track all departmental PPF’s-full-time and non-full-time. • compiling data from various sources (spreadsheets/databases developed by the incumbent, Banner SIS/FIS, spreadsheets/databases developed by other departments) • Analyze internal campus-wide information; flag and inform Academic Areas of discrepancies to ensure accuracy of campus-wide data. • creating reports for the Dean or other managers by compiling campus-wide program/enrolment information for specific purposes Qualifications: • Successfully completed a three-year postsecondary diploma / degree in a relevant field of study that may include, but is not limited to business or office administration • Five years’ experience in an office environment monitoring / tracking budgets and financial information, analyzing and compiling data, producing / generating reports, and providing administrative support to a diverse group of stakeholders • Advanced level computer skills, and experience in database / information management using Microsoft Office Suite (i.e. Excel, Access) • Demonstrated communication (written and oral) and interpersonal skills to respond to inquiries and provide guidance and / or assistance to others • Proven ability to develop processes and systems for compiling, analyzing, and accurately reporting on data from various sources / systems • Demonstrated organizational and planning skills with the ability to be flexible and multitask to meet conflicting deadlines • Demonstrated experience with finance and budgets including the ability to quickly and accurately track, compile, and summarize numerical information and financial reports • Proven ability to design / re-design and implement tracking, analysis, and reporting mechanisms for on-going financial performance monitoring • Demonstrated conflict resolution and problem-solving skills with the ability to make day-to-day decisions as required • Proven ability to take initiative, work independently as well as an effective team member • Experience in an academic environment working with a student and / or financial information system (preferably Banner or PeopleSoft) are assets Why Work with Us? Georgian’s multiple campuses are in some of the most sought-after areas in Central Ontario. Our campuses play important roles in each of these communities, serving as centers for academic, social, and cultural activities, and contributing to the social and economic well-being of the areas. In addition to a rewarding career, here are some of the other benefits offered to full-time employees of Georgian College: • We offer a competitive compensation rate, comprehensive benefits plan and a generous vacation policy as well as CAAT defined-benefit pension plan which includes fully matched contributions. • A tuition reimbursement program that offers reduced course fees for college staff and their dependents. • A holiday shut down period that allows employees to rest and relax with family and friends. • A flex work program for most positions allowing employees the flexibility of working both on campus and remotely. • All Georgian Employees have access to the EFAP: Employees and their family members can call the program 24/7 for completely confidential support, information, and assistance. • Campus Safety Services: Georgian is committed to providing a safe, respectful and inclusive environment through the delivery of professional health and safety, security, parking, emergency management, conflict resolution and investigative services. For a more in depth look at what Georgian has to offer, check out our website. Are you ready to Experience Georgian? If this opportunity matches your interest and experience, please apply online at: https://www.georgiancollege.ca/about-georgian/career-opportunities/ quoting Competition #14-26 by February 12, 2026. We thank all applicants; however, only those selected for an interview will be contacted. Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process. Alternate formats will be provided upon request throughout the recruitment and selection process.

Responsibilities

The Academic Officer is responsible for academic planning and administrative duties related to various programs, including scheduling and budget management. This role involves collaboration with faculty and staff to ensure effective course delivery and resource allocation.