Job Posting Title:
Academic Program Coordinator - Office of Undergraduate Research
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Hiring Department:
Undergraduate College
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Sep 01, 2025
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Position Duration:
Expected to Continue
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Location:

Responsibilities

• Undergraduate research placement: Communicate with students to determine their research interests and goals, and work to connect them with UT faculty research mentors and research assistantship funding. Communicate directly with faculty and staff contacts regarding student research assistantship placement and funding.
• Undergraduate research events and activities: Contribute to the planning and execution of OUR events and activities, including the Texas Student Research Showdown, Longhorn Research Poster Session, the UT Co-Op George H. Mitchell Award, the Research Recognition Reception, Summer Research Scholars programming, undergraduate research scholarships, and undergraduate research course credit. Perform administrative functions including scheduling, purchasing, updating web content, and event planning and coordination.
• Communications and logistics: Manage the general OUR email account and serve as a first line of communication for inquiries about undergraduate research from students, staff, and faculty. Communicate with faculty teaching OUR courses. Manage email listservs and Canvas rosters. Assist in scheduling and logistical planning for OUR events, including student advising, outreach activities, and info sessions.
• Budget and grades: Manage expense forms and supply orders, track expenditures on OUR accounts and OUR scholarships, and perform other tasks as assigned. Assist with registration management and grade reporting for OUR courses. Communicate grade reporting deadlines to faculty. Track and help resolve incomplete grades.
• Other duties as assigned

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF