Academic Program Specialist, Human Resources at Fort Hays State University

Hays, Kansas, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Oct, 26

Salary

16.23

Posted On

20 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Public Speaking, Organizational Skills, Multitasking, Workday, Microsoft Office, Human Resources Management, Onboarding, Data Management, Confidentiality, Problem Solving, Written Communication, Oral Communication, Facilitation, Critical Thinking, Customer Service, Decision Making

Industry

Higher Education

Description

Department Human Resource Office Job Posting Title Academic Program Specialist, Human Resources Job Description The Human Resource Office provides customer service and support to all Fort Hays State University employees, and we are seeking a dynamic and organized Academic Program Specialist to join our team. The ideal candidate will possess excellent presentation and public speaking skills, along with strong organizational skills and attention to detail. In addition, the ideal candidate should be capable of working collaboratively within a team and demonstrate the ability to multitask and effectively prioritize multiple responsibilities. Minimum Qualifications: This position requires a High School Diploma or equivalent, with two to three years of experience in an office or administrative setting. Preferred Qualifications: Bachelor’s degree in human resource management or a related field or four years of experience in lieu of degree. Workday experience. Highly proficient with Microsoft Office applications (Outlook, Word, Excel, Teams). Experience in a college or university setting. Previous experience in Human Resources or related areas. Responsibilities: Coordination and collaboration: Work in partnership with the Provost Office to initiate academic promotions in Workday. Work in partnership with the President's office to prepare specialized employee agreements. Oversee and lead onboarding process for all new full-time employees. Assist all employees with general questions. Data Management: Prepare appointment forms for new and returning employees and employees with job or compensation changes. Oversee and assign Academic Appointments, track type, and rank to employees. Responsible for the management and data entry of all employee transcripts. Maintain records and filing systems and utilize word processing, database, and spreadsheet skills Other: Affirmative Action Plan – Gather all necessary date for Berkshire to prepare the AAP report and serve as the primary contact for any questions regarding the Affirmative Action Plan. Oversee Affordable Health Care Act Eligibility report. Oversee Conflict of Interest and English Competency Forms. Additional duties, as assigned. Key Competencies: Planning and organizing Ability to work well in a diverse environment in addition to excellent organizational and human relations/ customer service skills. Ability to maintain confidentiality. Demonstrated issue management/problem solving skills. Ability to work autonomously and collaboratively within teams. Strong accuracy skills and personal accountability. Strong written and oral communication, presentation and facilitation skills are essential. Provide input and feedback that enhances the delivery of existing programs. Aptitude or critical thinking, problem solving and decision making. Wage: $16.23 / hour Benefits: To review our competitive benefit package, please visit FHSU Benefits. Opportunities for professional development and continuing education. Collaborative and supportive work environment. Priority Deadline: Screening of applications will begin July 26, 2026 and continue until the position is filled. Application Process: To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted. Required Application Documents: Applicants must submit a resume. Applicant documents should be submitted in one PDF. If you have questions regarding the position, please contact: Russell Irby rlirby3@fhsu.edu 785-628-5326 Community of Hays FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home. Notice of Non-discrimination: FHSU is committed to providing equal opportunity and access to its educational programs, employment, services, and activities in compliance with federal and state nondiscrimination laws. FHSU prohibits discrimination, harassment, and retaliation on the basis of race, color, national origin, ethnicity, religion, sex (including pregnancy, sexual orientation, and gender identity and expression), age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law in its programs, activities, admissions, or employment. Background Check: Final candidate will have consented to and successfully completed a criminal background check. Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.

Responsibilities

The role involves coordinating academic promotions and employee agreements while leading the onboarding process for new full-time staff. Additionally, the specialist manages employee data, transcripts, and compliance reports such as the Affirmative Action Plan.