Academic Programs Administrative Assistant at Benedictine

Atchison, Kansas, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Feb, 26

Salary

0.0

Posted On

05 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Problem Solving, Interpersonal, Oral Communication, Written Communication, Organization, Detail Orientation, Microsoft Office

Industry

Description

Description Department: Psychological Sciences, Sociology/Criminology, Journalism/Mass Communications Job Status: 25 hours per week during the academic year (all days on which fall and spring classes are in session) FLSA Status: Non-Exempt Reports To: Department Chairs Grade/Level: Amount of Travel Required: None Work Schedule: Normally M-F, 9:00-3:00 Positions Supervised: POSITION SUMMARY Responsible for administrative tasks in support of department chairs and faculty members in the departments of Psychological Sciences, Sociology/Criminology, and Journalism/Mass Communication. Requirements ESSENTIAL FUNCTIONS Assist department chairs and faculty members with a variety of administrative duties, such as the following : Scheduling, ordering, and managing ADA accommodations for students taking nationally standardized exams. Scheduling dates/times, space, catering, and renumeration for visiting speakers. Completing and processing routine academic forms. Maintaining spreadsheets tracking departmental data. Identifying students who are eligible for honor societies and other awards and assist with processing applications and awards. Assisting with preparation of annual departmental reports. Communicating with service-learning partners. Ordering of routine supplies. Providing general clerical support to all faculty members across the three departments. Other duties as assigned. POSITION QUALIFICATIONS Competency Statement(s) Problem Solving: The ability of the individual to recognize courses of action which can be taken to handle problems or potential problems, and applying contingency plans to solve those problems. This competency asks the question “How effectively can you think through an issue and develop a solution to a problem?” Interpersonal: The ability of the individual to develop and maintain relationships with others. This competency asks the question “How effectively do you relate with others?” Oral Communication: The extent to which an individual communicates with economy and clarity, actively engaging in conversations in order to clearly understand others' message and intent, and receives and processes feedback. This competency asks the question “How well do you send verbal messages and listen to people’s responses in order to convey information?” Written Communication: The extent to which an individual writes concise, clear letters, reports, articles, or e-mails, including proofing and editing. This competency asks the question “How well do you write, edit, and proof written materials?” Organization: The ability of the individual to be structured and methodical in working skills. This competency asks the question “Is your working style neat and disciplined?” Detail Orientation: The ability of the individual to pay meticulous attention to all aspects of a situation or task, no matter how small or seemingly unimportant. This competency asks the question “How well do you understand and work with the ‘nuts and bolts’ of a task?” Education High school diploma or equivalent required, a bachelor’s degree is preferred; however, equivalent education / experience will be considered Experience Successful applicants will be proficient with the Microsoft Office suite. Preference will be given to those with previous administrative/clerical experience. PHYSICAL DEMANDS Physical Abilities Stand O Walk O Sit F Handling / Fingering C Reach Outward F Reach Above Shoulder O Climb N Crawl N Squat or Kneel O Bend O Push / Pull 12 lbs or less F 13-25 lbs O 26-40 lbs N 41-100 lbs N Lift /Carry 10 lbs or less F 11-20 lbs O 21-50 lbs N 51-100 lbs N Over 100 lbs N N (Not Applicable) Activity is not applicable to this occupation. O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day) F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day) C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day) EOE

Responsibilities

The Academic Programs Administrative Assistant is responsible for providing administrative support to department chairs and faculty members in the Psychological Sciences, Sociology/Criminology, and Journalism/Mass Communication departments. This includes scheduling, managing accommodations, maintaining departmental data, and assisting with reports and awards.