Academic Programs Project Coordinator (Scheduling and Systems) at University of Melbourne

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

109163.0

Posted On

30 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Scheduling, Systems Management, Timetabling Transformation, Process Improvement, Risk Management, Stakeholder Management, Technical Issue Resolution, Documentation, MS Word, MS Excel, Qualtrics, Zoom, Collaboration, Problem Solving, Administrative Support

Industry

Education Administration Programs

Description

Role type: Full-time; Fixed-term until 30 September 2026 (Parental Leave Replacement) Faculty: Faculty of Medicine, Dentistry and Health Sciences Department/ School: Melbourne Dental School Salary: UOM 6 - $100,847 - $109,163 p.a. (pro-rata for part-time) plus 17% super Shape smarter scheduling for future dental professionals / drive a high-profile Timetable Transformation Project / collaborate across School, Faculty and University. Apply now to coordinate high-impact scheduling projects and shape streamlined academic services for staff and students. Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity In this role, you will coordinate key elements of the Melbourne Dental School Timetable Transformation Project. You will streamline complex scheduling and systems, improving learning experiences for students and supporting academic staff. What you will deliver: Coordinate key activities within the Timetable Transformation Project, ensuring milestones, dependencies and risks are clearly tracked and managed. Develop and refine scheduling and timetabling processes and tools to prevent issues and improve service quality and consistency. Provide accurate, timely advice on timetabling, clinical placement scheduling and policies to academics, professional staff and students. Log, monitor and resolve technical issues in scheduling systems, maintaining clear documentation and supporting team knowledge transfer. Support Academic Programs activities and key School events, contributing coordinated administrative support where priorities demand extra capacity. You may be a great fit if: Hold a tertiary degree and bring substantial experience coordinating complex projects or academic administration functions. Demonstrate strong project management skills, with a record of meeting competing deadlines in dynamic environments. Coordinate service or systems changes, including planning implementation activities and supporting stakeholders through process improvements. Communicate clearly in writing and in person, producing high-quality documentation, reports and stakeholder updates. Use advanced MS Word and Excel confidently, and work comfortably with online platforms such as Qualtrics and Zoom. Value collaboration, working effectively both independently and within teams to solve problems and improve processes. For further information please refer to the attached PD. What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including: Build future financial security with 17% superannuation Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company Health and well-being services including a leading Employee Assistance Program For more information check out our benefits page! Your new team – Melbourne Dental School You will join the Academic Programs team within the renowned Melbourne Dental School. The team underpins exceptional dental education through efficient scheduling, timetabling and student-focused academic administration. Based at the Royal Dental Hospital of Melbourne, you will collaborate daily with clinicians, academics and administrators. You will experience a supportive, values-driven culture that emphasises teamwork, integrity, accountability and continuous improvement. You will also connect with broader Faculty and University scheduling experts, sharing best practice and innovative approaches. Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process. Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at oied-hr@unimelb.edu.au. Application essentials: Visit "apply with us" to learn more about the process, including tips and FAQs. You must have current valid work rights for Australia. Visa sponsorship is not available for this role. A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you. Please upload your resume and a cover letter outlining your interest and experience as part of the application process. Please note that you are not required to respond to the selection criteria in the Position Description. Want to know more? For queries related to this specific position, contact Jie Sun - Timetabling and Partnerships Manager at jie.sun1@unimelb.edu.au (please do not send your application to this contact). For questions related to our recruitment process email Vanessa Phan hr-careers@unimelb.edu.au For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Apply today, and join a community that’s shaping the future. Applications close: 12 April 2026 11:55 PM; Melbourne time zone. Position Description: PD_Academic Programs Project Coordinator (Scheduling and Systems).docx PD_Academic Programs Project Coordinator (Scheduling and Systems).pdf Explore leadership opportunities to shape the future and growth of the University of Melbourne - Executive Opportunities Welcome to the University of Melbourne – where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. Why choose us? You'll work among the best, pushing the boundaries of knowledge with passion. Whether you're driving groundbreaking research, inspiring the next generation through teaching, or providing essential professional services, we empower you to excel. At the University of Melbourne, your potential is our priority. Elevate your career, make a real difference, and be part of a diverse community that values your unique contribution. Your journey to professional and personal growth starts here. Discover more at - https://about.unimelb.edu.au/ At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community. Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage. Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change. Join us, and let's advance Melbourne – and the world – together. Discover more The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world. Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success. Discover more Want to know more about us, our processes, or future opportunities? We would love to connect with you! Get in touch with our friendly Talent Acquisition team at hr-careers@unimelb.edu.au

Responsibilities

The role involves coordinating key activities within the Timetable Transformation Project, ensuring milestones and risks are managed, and developing/refining scheduling processes and tools. Additionally, the coordinator will provide advice on timetabling and clinical placement scheduling, and resolve technical issues in scheduling systems.