Academic Records and Development Coordinator (Peru, Remote) at Institute for Study Abroad

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Full Time

Start Date

Immediate

Expiry Date

22 Feb, 26

Salary

85000.0

Posted On

24 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Academic Records Management, Curriculum Planning, Interdepartmental Coordination, Process Improvement, Documentation, Communication, Salesforce, Canvas, Qualtrics, Microsoft Office 365, Organizational Skills, Attention to Detail, Cross-Functional Collaboration, Stakeholder Engagement, Intercultural Communication, Project Management

Industry

Description

Academic Records and Development Coordinator * Contract Type: Full-Time, Permanent Role * Salary: 80,000 – 85,000 SOL Annually * Benefits: Enjoy flexible work arrangements, an appreciation for work/life balance, and professional development opportunities * Location: Peru, Remote * Reports to: Director of Academic Policy and Records, based in Lima Position Overview Are you a life-long learner who wants to help others grow through global experiences? Do you thrive in mission-driven environments and enjoy supporting students on their personal, academic, and intercultural journeys? If so, we invite you to join our global community at IFSA! We are looking for someone to join the organization as Academic Records and Development Coordinator. In this role, you will support the integrity, accuracy, and efficiency of IFSA’s academic records, development, and policy implementation. This role ensures timely and accurate coordination of academic records, contributes to continuous improvement of systems and workflows, and supports cross-functional coordination between Academic Affairs, Program Development, and other relevant internal and external stakeholders. The Coordinator will support the Director for Academic Policy and Records and collaborate closely with the Program Development Project Management Specialist to align records processes with program innovations and strategic goals. IFSA (Institute for Study Abroad) is a US-based nonprofit organization that creates global learning environments to help students gather the critical perspectives, knowledge, and skills essential for future success. With innovative programming and world-class support, IFSA delivers future-focused study abroad options in 19 countries and 48 cities around the globe. Our commitments to inclusive excellence [https://ifsa-butler.org/inclusive-excellence/], intercultural agility [https://ifsa-butler.org/intercultural-agility/], individualized learning [https://ifsa-butler.org/individualized-learning/] and enduring impact [https://ifsa-butler.org/enduring-impact/] are present in every aspect of our programs. Learn more about IFSA at https://www.ifsa-butler.org/ [https://www.ifsa-butler.org/] In this position, your responsibilities would include: * Academic Records Development Coordination (50%) * Maintain and update academic records systems including Salesforce, CHART, LMS, and Notion platforms. * Coordinate academic records for all new program developments and redevelopments, ensuring accuracy and consistency across systems. * Contribute to curriculum planning process and manage records for curriculum planning, including syllabi development, version control, and workflow movement through IFSA’s Notion system. Coordinate timely feedback, approvals, and collaboration with Butler University and other academic partners to ensure accurate exchange and maintenance of syllabi and related materials * Ensure accuracy and transparency of course records and student academic data. * Assist in quality assurance of syllabi and alignment with IFSA standards. * Interdepartmental and External Coordination (30%) * Liaise with Student Engagement, Marketing, Institutional Engagement, and IT for records-related and development needs. * Support the academic records team in coordinating with site staff and regional teams to ensure accurate course registration and records. * Support strategic reviews and data-informed decision-making through records analysis. * Process Improvement & Documentation (10%) * Identify and implement efficiencies in academic records workflows. * Document processes and create instructional guides for internal stakeholders. * Collaborate with Program Development to align records processes with new program launches and redesigns. * Support training initiatives to ensure effective adoption of new systems and processes. * Administrative & Communications Support (10%) * Support transcript processing, enrolment verification, grade appeals, and exam regulations. * Manage calendars, conduct research, and complete special projects as assigned. * Assist in planning and organizing virtual and in-person meetings and events. * Draft communications and reports related to academic records and program development. * Other duties and projects, as assigned. Requirements, Work Experience and Education * Bachelor’s degree required. Masters preferred. * English language proficiency at the high-intermediate level; knowledge of an additional official language of a country in which IFSA operate is highly desirable. * 2+ years of professional experience in education, nonprofits, or academic administration. * Experience with Salesforce, Canvas, Qualtrics, and Microsoft Office 365 preferred. * Experience as an educator strongly preferred. * Strong organizational skills and attention to detail. * Effective intercultural communicator across written, verbal, and visual formats. * Ability to manage multiple projects and meet deadlines independently. * Demonstrated success in cross-functional collaboration and stakeholder engagement. * Enthusiasm for IFSA’s mission, vision, and values. * Ability to cultivate and model practices and behaviors that reflect IFSA’s organizational commitments of inclusive excellence, intercultural agility, individualized learning and enduring impact * The legal right to work in Peru, physically reside in Peru   We know there are great candidates who won’t check all of these boxes, and we also know you might bring important perspectives, experiences and skills that we haven’t considered. If this describes you, please don’t hesitate to apply and tell us about yourself. Physical and Work Environment   * Working on a computer, placing phone/video calls, updating systems and documents. * Remote work with flexible hours aligned to global operations. * Occasional meetings outside local business hours. * Ability to work occasional overtime during peak operational cycles.   To Apply  To apply, please submit your cover letter and CV for this position via IFSA’s career page: https://www.ifsa-butler.org/connect-with-us/ifsa-job-openings/ [https://www.ifsa-butler.org/connect-with-us/ifsa-job-openings/]   In your cover letter, offer a compelling “Why” statement as to your suitability to the role using the job responsibilities and organizational commitments as a framework. Review of applications will begin as soon as possible and the position will remain open until filled.  IFSA is an equal opportunity employer, and our hiring process is inclusive of all genders and gender expressions, races and ethnicities, ages, religions and sexualities as well as veterans and people with disabilities.

Responsibilities

The Academic Records and Development Coordinator will support the integrity, accuracy, and efficiency of academic records and policy implementation. This role involves coordinating academic records, contributing to system improvements, and collaborating with various stakeholders.