ACCOUNT & ADMIN ASSOCIATE (HYBRID/WORK-FROM-HOME, ANYWHERE IN PENANG/ MALAYSIA)

• Maintenance, upkeep and generation of group Company Accounts via Xero and other accounting software.
• Invoicing, receipts, reconciliation of transactions on accounting software and bank transactions.
• Generation of monthly and annual financial reports for all companies under group.
• Filing of AR with Acra
• Record keeping and updating of sales on Google Sheets, Excel, PPT, etc.
• ⁠Preparing weekly sales reports.
• Collection, filling and submission of documents including, vendor onboarding, payment instructions, charter agreements, tour agreements, and other name lists.
• Recording and managing vendors and partners database.
• Application, submission, and monitoring of various grants and training programs.
• Scheduling and Set-up video conferences E.g.: Zoom, MS Teams, etc
• Communicate and negotiate with vendors, suppliers, and contractors
• Record keeping and updating on Google Sheets, Excel , PPT, etc.\
• Collection and filing of documents including, vendor onboarding, payment instructions, charter agreements, tour agreements, and other name lists.
• Emailing, texting, and calling clients, vendors and partners for coordination including reminders when required including weekends
• Recording and managing vendors and partners database.
• Collection and filing of documents including, vendor onboarding, payment instructions, charter agreements, tour agreements, and other name lists.
• Coordination with yacht owners, captains, crew, vendors and other personnel for yachts under management.
• Communicate and negotiate with vendors, suppliers, and contractors
• Assist in the planning and execution of company events
• Other tasks or ad-hoc assigned by the management

REQUIREMENTS

• Have experience in Admin and able to handle a full set account
• Able to speak & write English & Chinese (Liaise with Mandarin Speaking Clients)
• Knowledge of Google Calendar, Google Sheets, PowerPoint, Excel, MS Teams, Zoom, Xero Accounting Software, Microsoft Office, Microsoft Outlook
• Able to coordinate with teams, vendors and partners (As and when needed)
• Require to use own laptop and mobile phone to work

Please refer the Job description for details