QUALIFICATIONS:

Required:

• High school diploma or GED
• Three (3) years of experience in clerical accounting work
• Considerable knowledge of Microsoft Windows and Microsoft Office required with emphasis on Word, Excel, and PowerPoint

Preferred:

• College-level courses in accounting
• Experience working in a school system

ESSENTIAL FUNCTIONS:

• Ability to professionally relate to and collaborate with co-workers, students and community members
• Ability to understand and maintain confidentiality
• Ability to use technology effectively to complete tasks
• Ability to report to work daily and on time
• Ability to work under pressure
• Ability to organize, supervise, coordinate and establish priorities of tasks to be completed
• Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
• Ability to communicate courteously and tactfully with staff, students, parents, and the community in a timely manner
• Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
• Possess knowledge of clerical bookkeeping and accounting principles, techniques, procedures, and methods
• Possess knowledge of the programs, policies, and procedures of the St. Mary’s County Public School System

DUTIES AND RESPONSIBILITIES:

• Prepares reports, letters, inventories, and presentations, and maintains files
• Processes payments for the Maintenance Department, verifying prices, quantities, and signatures
• Maintains financial records for department or operations, keeping totals for fund code balances
• Enters financial data in computer to establish budgets, encumber expenditures, expend funds
• Analyzes data from requisitions, invoices, time sheets, and other reports for accuracy and completion prior to processing; matches and verifies data; and reconciles bank statements to internal data
• Communicates with vendors, budget holders, and others about payment of invoices and to communicate procedures
• Notifies others of expenditures in accounts
• Enters employee data into the computer for payroll purposes
• Makes arithmetical computations rapidly and accurately
• Reconciles monthly revenue report to budget and prepares monthly revenue status reports projecting remaining balance
• Keeps accounts for department programs and processes purchase orders and invoices for payment
• Assists in making improvements in internal accounting procedures
• Assists with budget preparation
• Performs other related and non-related job duties as assigned