Account Coordinator at Acast

Mexico City, , Mexico -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

0.0

Posted On

07 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Electronic invoicing, CFDI, Accounts receivable, Accounts payable, Customer portal management, Billing, Rebilling, NetSuite, Excel, Pivot tables, Reconciliations, ERP, CRM, Data validation, Tax compliance

Industry

Online Audio and Video Media

Description

About Acast Since 2014, Acast has been building the world’s most valuable podcast marketplace, creating the technology that connects podcast creators, advertisers, and listeners. Its marketplace spans more than 140,000 podcasts, 3,300 advertisers, and one billion quarterly listens. Crucially, those listens are monetized wherever they happen—across any podcast app or listening platform. About the role In this position, you will manage the administrative and financial processes related to our clients. Your primary focus will be overseeing registration, invoicing, re-invoicing, and the monitoring of accounts receivable and payable. You will play a critical role in ensuring tax compliance, maintaining operational control, and supporting a healthy cash flow for the company. What you'll do Billing & Rebilling: Issue invoices per commercial agreements, validate tax data (RFC, CFDI), and manage credit notes in compliance with current tax requirements. Customer Portal Management: Register companies on portals, upload documentation, and resolve administrative incidents to ensure invoice approval. Accounts Receivable (AxC): Execute collection follow-ups, reconcile payments against billing, and manage portfolio aging and overdue accounts. Accounts Payable (AxP): Register supplier invoices, validate them against purchase orders, and manage payment scheduling and outflows. Customer Registration & Compliance: Collect and validate fiscal/legal documentation for CRM/ERP entry while ensuring adherence to internal policies. Document Control: Maintain organized files for contracts, invoices, and vouchers to ensure traceability and support for audits. Who you are You have 2–4 years of experience specializing in electronic invoicing (Mexico – CFDI) and accounts receivable/payable, with a proven track record in customer portal management for retail or large corporate clients. You are skilled at managing rebilling processes and have experience handling a high volume of monthly billing. It is a plus if you have experience in media, advertising, or service companies. Familiarity with purchase order processes and experience with NetSuite and CRM-ERP integrations is also a significant advantage. Technically, you possess solid knowledge of CFDI and SAT requirements and are proficient in intermediate-to-advanced Excel, including pivot tables and reconciliations. You have worked with ERPs such as NetSuite, SAP, or CONTPAQi, and experience with CRM systems is nice to have. You pride yourself on high accuracy in data capture and validation. Your have a strong attention to detail and you understand how errors impact revenue. You bring order and structure to your work, show persistence in following up on collections, and communicate clearly with both clients and internal teams. You work with a sense of urgency, maintain high reliability, and handle sensitive information with total discretion. Location While we do operate with a high degree of trust and flexibility for our employees, the expectation for this role is to be present in our Mexico City office, at least three times a week. Candidates should be within a commutable distance to accommodate this schedule. Culture Acast is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, gender, sexual orientation, religion, ethnicity, national origin or any of the other wonderful characteristics that make us different. Culture is our number one priority as a business. We believe people come first, and we work every day to enable autonomy, continuous improvement and bring out the best in people. We’re global and have remote teams, so it’s even more important that we strive for an open, inclusive and caring environment where everyone feels visible and welcome. We consider ourselves a modern organization driven by strong values to create the best, most fulfilling and nurturing culture. We very much look forward to finding the next great person to join our cause!

Responsibilities

The Account Coordinator will manage administrative and financial processes, including billing, rebilling, and monitoring accounts receivable and payable. They are responsible for ensuring tax compliance, maintaining operational control, and managing customer portal documentation.