AKA is a world-leading marketing and communications agency in culture and entertainment.
Our clients include the world’s most renowned theatres, producers, museums and galleries, movie studios, streaming platforms and touristic attractions. The Group comprises three agency brands with offices in Europe and North America.
Our ambition is to create work that moves people. We believe it can do so through the power of beauty (distinctive brand identity), storytelling (compelling creative platform) and data (precision targeting and insights).
Within the AKA Group, the AKA agency is a full-service integrated advertising agency that services clients primarily in the live entertainment, culture, and destinations sectors.
Our Equality Diversity & Inclusion Mission Statement
We believe that talent from different backgrounds and perspectives are what drives creativity. We celebrate diversity across gender, ethnicity, sexual orientation, social class, and physical ability and we are committed to creating an inclusive workplace where people can flourish, that promotes equality, respect and fairness for all, and where every individual can bring their whole self to work. We recognise the enduring impact of structural biases within our sector and we are working to develop increasingly pro-active policies, including anti-racist practices, to ensure the way we recruit and develop people will increase diversity at all levels of our organisation, especially in senior leadership. Our goal is to become representative of the communities we operate in. We will hold ourselves accountable by publishing an annual representation and pay-gap audit, through setting and achieving targets and offering unconscious bias training and a future leadership programme. We appreciate that the work we create on behalf of our clients contributes to wider culture. We are conscious of its potential to increase the representation of minorities and to challenge stereotypes. We endeavour to play a positive part in making culture and entertainment more diverse and representative.

MINIMUM QUALIFICATIONS

Skills/experience: Transferable skills from previous jobs and/or education.
Technology: Knowledge of and proficiency in MS Word, Excel, PowerPoint, Outlook, Google Analytics and confident in the adoption of new software and reporting systems.

THE ROLE

Reports to: Client Account Director or Senior Account Manager

Undertake administrative duties to support the management and delivery of campaigns and reporting:

• Support the Account Team in the control of jobs through the agency on a day to day basis
• Creating the necessary documents including schedules, agendas, studio and digital job sheets.
• Attending meetings and generating meeting notes and status reports. Highlights required action points to the relevant people in order to ensure adherence to timelines.
• Creates briefs with the Account Team and traffics artwork through the studio and with the client within agreed deadlines.
• Researches, negotiates and gets client sign off on costs.
• Where required, actively contributes to meetings attended, both internally and externally, with support from the Account Manager where necessary.
• Produces campaign results analysis as required.
• Establishes a basic understanding for Box Office and Sales Reporting for both internal and client presentation.
• Use in-house agency software (training provided).
• Builds and maintains a thorough record of all work in the show folder on the internal server system, including all artwork, scans and reports.
• Supports the day to day delivery of client service by:
• Ensuring their tasks are completed within allocated timescales.
• Taking responsibility for ensuring that there is a continuity of work and that it is of a high standard before obtaining client sign off in writing.
• Having an understanding of clients, competitors and the general marketplace.
• Producing regular status and contact reports within required timelines.
• Take a proactive role in sourcing and delivery of client and industry gifts