London, England, United Kingdom
Requisition ID: 14819
Do you want to work with one of the world’s most iconic brands, competing in the pinnacle of motorsports? If so read on…..
We’ve got a fantastic opportunity to join our motorsports team at Octagon notably managing Shell’s partnership with BMW. The role will also have a chance to support the partnership across a number of international motorsports series as well as the chance to support the wider motorsport account teams as we deliver event activation programmes throughout the year.

Supporting the account team in management and administration of the client’s motorsports programmes, with a focus on guest programme planning, supplier coordination, asset and guest management, financial administration, and on-site event delivery (when required) throughout the year.

• Supporting the Account Director and collaborating with the wider team on the management, administration, and delivery of key client’s programme.
• Supporting the delivery of complex guest programmes and on-site activation as required throughout the season.
• Account administration, with support from the wider team, including delivery of status documents, client reporting, collateral, brand approvals, merchandise, programme logistics, asset management and travel management.
• Working with clients, guests, rightsholders as well as third party suppliers to develop and deliver a first class hospitality experience at races and other events.
• Development and management of bespoke design hospitality suite branding and creative implementation.
• Liaison with team partner and client on development of activation plans and marketing approvals process.
• Development of marketing communications such as newsletters and activation toolkits.
• Providing guidance to client and local markets to ensure sponsorship assets are leveraged effectively.
• Line management and development of a direct report providing day to day support and oversight to ensure their adherence to high standards and ways of working.
• Research, coordination, and management of event suppliers including hotels, restaurants, transport, entertainment, and unique cultural activities.
• Appropriate handling and communication of guest information and updates (transport schedule, hotels, tickets, etc) including compliance with GDPR policies.
• Manage the creation and coordination of rooming lists, itineraries, run of shows, and briefing packs.
• Providing financial account support with responsibility for individual race budgets, tracking, invoicing, PO creation and supplier payments.
• Collaboration across multiple departments including studio, creative, legal, production and finance.
• Contributing to client reporting including quarterly account reviews, post event wrap ups and the tracking of asset usage.
• Turning your hand to support the team deliver whichever motorsport event is coming up, doing it with a smile and learning on the way!