Full job description

1 Understands thoroughly the objectives in managing Account Payable function so as to:

· Provides an effective system to track Accounts Payable for effective Cash Flow management

· Provides a summary of the ageing report required by various people in the Accounting and Control Division to prepare monthly reports

· Ensures loyalty of key suppliers of the hotel, resulting in lower cost per unit.

· Obtains, date-stamp and file all documents which support authorized purchases and services rendered (PR’s, PO’s, Delivery Notes, signed

1.2 Receives Records, Contracts etc.) for future matching of invoices.

1.3 Processes daily invoices, that is, to match them to their supporting authorizations and receiving records.

1.4 Prepares account allocation.

1.5 Batches invoices, to post them and to distribute them to Department Heads for their approval.

1.6 Reviews and determines all payments due and submits the payment requests and disbursement schedule to the Asst. Financial Controller for review and signature prior to the actual preparation of cheques.

1.7 Prepares cheque payments and submits them with their supports attached, for final approval and signatures by the Director of Finance and Area Vice President.

1.8 Raises and records cheques for urgent payments.

1.9 Prepares monthly accruals for goods and services received, but not invoiced.

1.10 Checks and ensures that the books and records are updated accurately and timely.

1.11 Cooperates and assists in reconciling the month-end inventory book balances to actual physical counts.

1.12 Prepares month-end closing of Accounts Payable.

1.13 Prepares and follow up on some balance sheet schedules as instructed including all the advanced payments.

• Work Location: In person