KEY RESPONSIBILITIES

Invoice and Vendor Management

• Utilize the Vendor Invoice Management (VIM) solution for invoice processing and management.
• Assist with the training, maintenance, and enhancement of VIM systems.
• Process invoices and travel expenses (T&Es) accurately and ensure timely payment.
• Perform monthly supplier/distributor statement reconciliations and aging analysis, resolving discrepancies promptly.
• Maintain vendor records and act as the primary point of contact for AP-related issues for designated entities.

Purchase Order (PO) and GRNI Management

• Review open purchase orders (POs) and reconcile them against Goods Receipt/Invoice Receipt (GR/IR).
• Oversee the creation and management of open POs and ensure accurate PO template maintenance.
• Handle GRNI receipting, review, and reconciliation.

Intercompany Transactions

• Raise and book intercompany (ICO) debit/credit notes for trade and non-trade transactions, ensuring compliance and meeting deadlines.
• Manage monthly ICO confirmations, allocations, postings, and reconciliation of discrepancies.
• Coordinate with Treasury for ICO payments according to internal timelines.

Reconciliation and Reporting

• Classify entity expenses correctly to reflect the true nature of costs.
• Support the Treasury Team by allocating and clearing all bank general ledgers.
• Work with the General Ledger Team to clarify operational expense (OPEX) variances.
• Prepare, review, and submit all required reports to stakeholders on time, including additional reports requested by management.

Internal Controls and Audits

• Ensure the existence and adherence of internal controls across all entities.
• Assist the team during internal and external audits by providing required documentation and responding to inquiries.
• Take on special projects as assigned by management to improve AP processes and systems.

Education: Bachelor s degree in Commerce (BCOM) or Chartered Accountant (CA) qualification. Preference for candidates with professional certifications.

Experience: 3-5 years of experience in a similar role in a competitive, high-pressure environment with tight deadlines.

Technical Skills:

• Knowledge of ERP systems and implementation: Intermediate.
• Proficiency in Microsoft Office Suite, particularly Microsoft Excel: Intermediate-Advanced.
• Experience with Business Intelligence (BI) tools and SAP: Intermediate-Advanced.
• Familiarity with Vendor Invoice Management (VIM) and Robotic Process Automation (RPA): Beneficial but not mandatory.

Competencies and Soft Skills

• Strong analytical and problem-solving skills with a focus on accuracy.
• Excellent organizational and time management abilities to handle competing priorities.
• Effective communication skills in both English and French to liaise with vendors and stakeholders.
• High degree of professionalism, integrity, and attention to detail.
• Adaptability and willingness to take initiative in improving processes and handling special projects