Accountant/Administrative Assistant at ProCaps Labs

Henderson, Nevada, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Processes, Administrative Duties, Project Cost Tracking, Accounts Payable, Billing, Receivables, Journal Entries, Bank Reconciliations, Property Management, Cost Reporting, Financial Reporting, Tax Preparation, Compliance Reporting, MS Excel, NetSuite, QuickBooks

Industry

Wellness and Fitness Services

Description

POSITION SUMMARY We are seeking an Accountant/Administrative Assistant to support a dynamic residential real estate management and development office. The ideal candidate will be detail-oriented, organized, proactive, and eager to learn new skills and concepts. This role requires a strong understanding of financial processes, administrative duties, and project cost tracking to support the efficient operation of our growing business. WHAT YOU’LL DO (OTHER ESSENTIAL JOB DUTIES AND RESPONSIBILITIES) Maintain accurate financial records and ensure all transactions are properly recorded. Handle accounts payable, billing, receivables, journal entries, bank reconciliations, and filing. Establish and manage utility costs, security deposits, insurance and other property management requirements. Track and monitor project costs to budget, prepare cost reports and analyze ongoing expenses. Prepare preliminary balance sheets, profit & loss statements, and other financial reports. Assist with tax preparation and compliance reporting, including property taxes, 1099 filings, and regulatory submissions. Coordinate with external accountants, auditors, and legal teams to ensure financial accuracy and compliance. Provide general administrative support, including document preparation, scheduling, and office organization. Maintain confidentiality of financial and business records (Confidentiality agreement required). WHAT YOU BRING (MINIMUM JOB QUALIFICATIONS AND REQUIREMENTS) 3-5 years of experience in administrative or accounting roles (preferably in real estate development or construction). Associate’s degree in Accounting, Finance, or Business Administration preferred (or equivalent work experience). Proficiency in MS Excel (pivot tables, formulas, and financial modeling a plus). Familiarity with NetSuite, and QuickBooks is a plus. Strong attention to detail, organizational, and problem-solving skills. Ability to manage multiple projects, prioritize tasks, and meet deadlines. Strong written and verbal communication skills. Must successfully complete a skills assessment as part of the hiring process. WORK ENVIRONMENT We pride ourselves on maintaining a clean and organized environment, fostering a sense of pride and ownership in our space. Our culture is rich in diversity, quality, safety, fun, and respect, creating a vibrant and inclusive atmosphere. We are dedicated to professionalism and growth, continually striving to improve and excel in all we do. Duties are performed primarily in a smoke-free office environment WHAT WE OFFER A competitive starting salary! Top-Tier Medical, Dental & Vision Coverage - $0 when you qualify for the Wellness Program! Paid Time Off, Eight (8) Company Holidays 401(k) with Company Match – up to 4.5% 100% Company Life Coverage 100% Short Term Disability Coverage Company-Funded Health Savings Account ($1,600/year) Pet Insurance Fantastic work environment that focuses on Safety, Quality, Community, and amazing people. We hire top talent and celebrate the ingenuity and tenacity of our team members and leaders!

Responsibilities

The role involves maintaining accurate financial records, handling core accounting tasks like A/P, billing, and reconciliations, and tracking project costs against budgets. Additionally, the assistant will prepare preliminary financial statements and support tax compliance reporting.