Job description

About G&A ROBOT INC

G&A ROBOT is an automation and robotics company specializing in intelligent food-service equipment. We design and deliver robotic food and beverage systems, smart vending solutions, and automated retail equipment that help restaurants, cafés, event venues, convenience stores, and other operators serve customers more efficiently, consistently, and at scale.

As our company and team continue to grow, we are looking for a detail-oriented, hands-on Staff Accountant to support its day-to-day accounting operations.

The primary focus of this position is maintaining accurate, up-to-date bookkeeping and managing accounts payable. Reporting directly to the Controller, this person will ensure transactions are recorded promptly, supplier invoices and payments are properly supported, and accounting records are organized and reconciled.

Once these core responsibilities are consistently maintained, the role will also support accounts receivable, inventory and fixed asset records, month-end close, and other accounting activities under the Controller’s direction.

Primary Responsibilities

1. Day-to-Day Bookkeeping

• Maintain complete and accurate accounting records in QuickBooks, recording transactions promptly using appropriate account coding and supporting documentation.
• Record bank and credit card transactions, supplier invoices, customer receipts, employee expense reimbursements, and other routine accounting entries.
• Complete bank and credit card reconciliations regularly, investigate differences, and follow up on outstanding items.
• Maintain organized electronic records of invoices, receipts, contracts, and other accounting documents.
• Identify missing information, incorrect postings, and unreconciled balances, and resolve or escalate them to the Controller.

2. Accounts Payable

• Manage the accounts payable process from receipt of supplier invoices through preparation of payments for approval.
• Verify invoice details, account coding, sales tax treatment, supporting purchase documentation, and required approvals before processing.
• Monitor the accounts payable inbox, respond to supplier inquiries, reconcile vendor statements, and resolve missing invoices, duplicate charges, and other discrepancies.
• Maintain an accurate accounts payable aging report and prepare proposed payment schedules, highlighting overdue balances, upcoming obligations, and urgent items for the Controller.
• Track supplier deposits, machine purchase installments, and other advance payments, matching them to invoices and deliveries as appropriate.
• Maintain accurate vendor records and follow established verification and approval procedures for new suppliers and changes to payment information.

Additional Accounting Responsibilities

3. Accounts Receivable and Revenue Reconciliations

Prepare customer invoices, record receipts, maintain accounts receivable schedules, and follow up on outstanding balances. Reconcile sales and settlements from payment platforms, including Nayax, Stripe, and WizardPOS, to accounting records and bank deposits, investigating fees, refunds, and settlement differences.

4. Inventory and Fixed Asset Support

Maintain supporting schedules for inventory, vending machines, and other equipment. Record purchases, transfers, and disposals under the Controller’s guidance, and assist with inventory reconciliations and the investigation of physical count differences.

5. Month-End Close Support

Complete assigned month-end tasks within the Controller’s reporting timetable. Prepare routine journal entries, account reconciliations, and supporting schedules for items such as accruals, prepayments, depreciation, and intercompany balances, as applicable. Assist with draft monthly reports and address review comments promptly.

6. Cash Flow, Tax, and Audit Support

Provide current information on supplier payments, expected receipts, and outstanding obligations to support the Controller’s cash flow planning. Prepare supporting schedules for sales tax filings and audit requests, and retrieve relevant invoices, contracts, and other documentation.

7. Process Improvement

Help document recurring bookkeeping and accounts payable procedures, maintain checklists, and improve the organization and consistency of accounting records.

Qualifications and Experience

• At least three years of hands-on bookkeeping and accounts payable experience, including bank reconciliations and maintenance of general ledger records.
• Diploma or certificate in accounting or bookkeeping, or an equivalent combination of education and relevant experience. A CPA designation is not required.
• Strong working knowledge of QuickBooks and Microsoft Excel, including the ability to organize transaction data and prepare reconciliations.
• Experience processing supplier invoices, reconciling vendor accounts, preparing payment batches, and resolving discrepancies.
• Experience with month-end support, inventory, payment platforms, or foreign currency transactions is an asset.

Key Attributes

The successful candidate will be organized, reliable, and comfortable handling detailed, recurring accounting work. They will take ownership of assigned tasks, follow up proactively, communicate clearly with suppliers and colleagues, and protect confidential financial information.

What Success Looks Like

The immediate priority is dependable bookkeeping and a well-managed accounts payable process: transactions are recorded on time, invoices are properly supported and approved, vendor balances are accurate, reconciliations are current, and outstanding issues are clearly communicated.

The Controller will establish priorities, review accounting work, and retain responsibility for accounting judgments, financial reporting, budgeting, and forecasting.

Total compensation : Base salary + RSU

Base salary: 45,000 - 55,000 CAD

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Ability to commute/relocate:

• Burnaby, BC V5A 3C2: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

• Your salary expectation

Experience:

• Accounting: 1 year (required)

Work Location: In person

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