IOA is on the forefront of revolutionary healthcare models, reshaping the way people can age in place. Our innovative models transform lives, enhance communities, and save healthcare systems millions of dollars. Rather than focusing on archaic outdated design, we strive to consistently question the “status-quo” and create new and more innovative ways to help aging adults and adults with disabilities maintain their quality of life. With over 23 programs, we offer multiple ways to aid seniors maintain their health, well-being, independence and participation in the community, fulfilling our mission.
The Accountant I will primarily manage electronic claim submission, reimbursements and denied claims from MediCal, Community Care Transitions, MediCal waiver program, Community Living Fund’s In-Home Operations waiver programs, HCBA waiver program (Home and Community Based Alternatives Waiver), MSSP (Multiple Senior Service Program) and other contract billing.

Responsibilities:

• Maintain accurate, organized, and auditable financial records in compliance with company policies and standard accounting practices.
• Prepare and post journal entries to support timely month-end close.
• Perform monthly reconciliations of assigned balance sheet accounts, including assets and liabilities, in accordance with closing deadlines.
• Accurately and promptly process vendor invoices in NetSuite and AvidXchange, ensuring appropriate coding and necessary approvals.
• Match invoices to purchase orders and receiving documentation to verify accuracy and completeness.
• Communicate effectively with vendors and internal departments to resolve invoice discrepancies and respond to inquiries in a timely and professional manner.
• Execute weekly check runs for vendors and employees, as well as ad hoc or emergency payment requests.
• Maintain accurate and complete vendor files, ensuring current W-9 forms and required tax documentation are on file.
• Support the month-end and year-end close processes by preparing schedules, reports, and documentation as needed.
• Assist with annual audits by providing necessary support and responding to audit requests.
• Contribute to the 1099 year-end reporting process, ensuring compliance with IRS requirements.
• Support accounting system upgrades or transitions, with a focus on AP process improvements and efficiency.
• Participate in special projects and perform other duties as assigned.

Qualifications

• Bachelor’s degree in Accounting or a related field is required.
• Minimum of 2 years of experience in accounts payable or general accounting.
• Proficiency in Microsoft Office Suite, with strong Excel skills.
• Customer service-oriented with the ability to communicate diplomatically and professionally.
• Experience with NetSuite, AvidXchange, and Expensify is preferred.

Soft Skills and Competencies

• Strong organizational and time management skills with the ability to prioritize and meet multiple deadlines.
• Comfortable working in a fast-paced and dynamic environment.
• Strong written and verbal communication skills.
• Self-motivated with the ability to work independently and as part of a team.
• Demonstrated sound judgment and discretion in decision-making.
• High attention to detail and accuracy.
• Reliable, professional, and results-driven.
• Adaptable and collaborative with a positive attitude.

Range: $68,640 - $81,000/Annual
This amount is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific employee, which is always dependent on actual experience, education and other factors.
We encourage you to learn more about IOA by visiting
us
here.
IOA reserves the right to adjust work hours or duties when appropriate.
Institute on Aging is an Equal Opportunity Employer. Institute on Aging is committed to cultivating a diverse and inclusive work environment and providing equal opportunities to all employees and job applicants without regard to age, race, religion, color, national origin, sex, sexual orientation, gender identity, genetic disposition, neuro-diversity, disability, veteran status or any other protected category under federal, state and local law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records

• Maintain accurate, organized, and auditable financial records in compliance with company policies and standard accounting practices.
• Prepare and post journal entries to support timely month-end close.
• Perform monthly reconciliations of assigned balance sheet accounts, including assets and liabilities, in accordance with closing deadlines.
• Accurately and promptly process vendor invoices in NetSuite and AvidXchange, ensuring appropriate coding and necessary approvals.
• Match invoices to purchase orders and receiving documentation to verify accuracy and completeness.
• Communicate effectively with vendors and internal departments to resolve invoice discrepancies and respond to inquiries in a timely and professional manner.
• Execute weekly check runs for vendors and employees, as well as ad hoc or emergency payment requests.
• Maintain accurate and complete vendor files, ensuring current W-9 forms and required tax documentation are on file.
• Support the month-end and year-end close processes by preparing schedules, reports, and documentation as needed.
• Assist with annual audits by providing necessary support and responding to audit requests.
• Contribute to the 1099 year-end reporting process, ensuring compliance with IRS requirements.
• Support accounting system upgrades or transitions, with a focus on AP process improvements and efficiency.
• Participate in special projects and perform other duties as assigned