JOB SUMMARY / OVERVIEW

This position is responsible for compiling and maintaining accounts payable and accounts receivable records.

EDUCATION, EXPERIENCE, AND/OR TRAINING

• Bachelor’s Degree in Accounting or related field;
• One year of related experience and/or training preferred

• JOURNAL ENTRIES – Prepare accounts payable, accounts receivable, accruals, deferral, and other general journal entries. Prepare various schedules, where appropriate, to support the journal entries.
• VENDOR SETUP – Acquire and initiate new vendor set up forms and route for appropriate approvals.
• MONTHLY BANK RECONCILIATION - Perform all bank reconciliations and other various account reconciliations to ensure the completeness, and accuracy of account balances.
• ACCOUNT RECONCILIATIONS - Prepare various account reconciliations to ensure that accounts are fairly stated. (Maintain Fixed Assets subledger and Prepaid roll forwards)
• WORKFLOW & APPROVALS – Assist in managing flow of invoice and other approvals through a predetermined workflow. Obtain necessary approvals on invoices prior to payment. Manage workflow system to ensure that correct approvals are being routed based on approval authority levels.
• PAYABLES PROCESS – Match invoices and proof of receipt to purchase orders prior to payment. Prepare all accounts payable checks, positive pay upload file, credit applications and route for approval.
• RECEIVABLE PROCESS – Prepare customer invoices and apply cash receipts as payments are received.
• AUDIT & AUDITOR REVIEWS – Actively involved in preparing deliverables for auditors, answering relevant questions, and providing guidance and leadership in completing year-end audits and quarterly reviews.
• ANALYSIS & INQUIRY – Analyze transaction detail and query system for appropriate and relevant information to answer vendor, customer, and the Company’s inquiries.
• CREDIT MEMOS – Obtaining appropriate approval prior to issuance of credit memos where necessary.
• ORGANIZATION - Maintaining accounts payable, accounts receivable, general journal entry and other files in an organized and professional manner.
• COMPLIANCE – Preparing all 1099s and distributing to recipients.
• OTHER - Assisting with special projects, performing other duties as assigned