Handles the more complex accounting duties in the establishment and maintenance of salary advance and collection in the payroll unit. Responsible for following the California Labor Code in regards to timely distribution of State Controller’s warrants issued, including processing over 1,000 warrants per month and distribute over 30 various types of payroll warrants including, master-payroll, overtime, shift differential, business calls, officer in-charge, investigator’s, court cancellation, disability supplemental, incentive, corporal, NCI, IDL, motorcycle, FLSA, training officer, emergency, recruitment, 4800 refunds, flex cash, on-call, uniform allowance, deduction adjustment, lump sum vacation/overtime, merit award, garnishment and annual leave warrants. Prepare for distribution and maintain garnishment files. Liaison between Human Resources Section (HRS), control agencies, and all departmental employees on payroll distribution issues. Maintain and monitor the Headquarter payroll distribution authorization list. Analyze payroll distribution procedures, meet with payroll liaisons, and make recommendations for improvements to payroll distribution and collection process. To remain in accordance with State Administrative Manual (SAM), prepare monthly list of warrants and direct deposits dated over 60 days old that are still awaiting release.
Assists with the auditing, calculating and coding of cash transmittals. Ensures that each weekly transmittal is prepared accurately and includes supporting documents such as: witness fees, vehicle sales, miscellaneous property sales, subpoena deuces tecum, asset forfeiture, tax seizure, reports and publications, vendor refunds, petty cash overages, various payment (detail/traffic control, contracts, jury duty, dishonored checks, employee’s salary/travel, and restitutions/malicious damage).
Writes and prepares memos, letters, reports and correspondence. Compiles, researches, analyzes and follow-ups on payroll and garnishment overpayments and act as the contact person with employees and HRS for payroll accounts receivable issues. This includes extended research and analysis of payment records, preparing and sending the required collection letters per SAM. Prepares and sends the first collection letter and following it up with the second and third letters, requires gathering all the related data through both written and oral contacts with the HRS, Transaction Unit, and State Disbursement Unit. Continuing the collection efforts by utilizing the Department’s collection agency, initiating tax refund interceptions with Franchise Tax Board, State Controller’s Office, and Victim Compensation and Government Claim Board for Discharge from Accountability. Maintain, reconcile and update the related worksheets and ensure that the letters are sent by the designated deadlines. Responsible for preparing payroll related deposits and submitting to cashier for deposit.
Maintains incoming transmittal audit log. Reviews and updates monthly audit and deposit transmittal logs for discrepancies, identifies late or missing transmittals, prepares the follow-up memorandum to the area offices.
Assists reconciling monthly Financial Information System of California (FI$Cal), Report of documents with abnormal balances for un-cleared collection account.
You will find additional information about the job in the Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.

Please refer the Job description for details