Job Description

Roles & Responsibilities

• Coordinate closely with the Head Office Accounts & Finance Department for all accounting and financial matters.
• Collect, organize, verify, and submit invoices, receipts, payment requests, expense claims, and supporting documents to Head Office.
• Ensure all financial documents are complete and properly approved before submission.
• Maintain accurate records of supplier invoices, customer invoices, expenses, payments, receipts, and petty cash transactions.
• Assist with basic accounting entries and data entry in the company’s accounting/ERP system.
• Maintain and regularly update Accounts Payable and Accounts Receivable records.
• Follow up with suppliers, customers, employees, and internal departments for missing documents and information.
• Coordinate supplier payment requests with Head Office and maintain a tracker of pending and completed payments.
• Assist with customer invoicing and follow up on outstanding receivables as instructed.
• Maintain petty cash records and submit periodic reconciliations with complete supporting documents.
• Assist with bank, supplier, customer, and employee account reconciliations.
• Coordinate payroll-related information, employee expenses, advances, and reimbursements with Head Office.
• Maintain VAT-compliant invoices and supporting documentation for submission to the Head Office finance team.
• Maintain proper physical and electronic filing of all accounting and financial documents.
• Upload and organize documents in the company’s EDMS or designated document repository.
• Maintain trackers for invoices, payments, collections, expenses, and other financial activities.
• Assist Head Office with monthly closing requirements, reconciliations, audit documentation, and financial information.
• Promptly respond to queries and document requests from the Group Senior Accountant and Group Finance Manager.
• Report discrepancies, missing documents, incorrect invoices, or unusual transactions to Head Office.
• Follow the company’s financial policies, approval hierarchy, Delegation of Authority, and documentation procedures.
• Maintain strict confidentiality regarding company financial information.
• Provide general accounting and administrative support as required by the Head Office Accounts & Finance Department.

Desired Candidate Profile

• Bachelor’s Degree in Accounting, Finance, Commerce, or a related field.
• Fresh graduates or candidates with up to 2 years of relevant accounting experience are encouraged to apply.
• Basic understanding of accounting principles, including debits, credits, Accounts Payable, Accounts Receivable, and reconciliations.
• Basic knowledge of UAE VAT is an advantage.
• Good working knowledge of Microsoft Excel, Word, and Outlook.
• Experience with accounting or ERP software is an advantage but not mandatory.
• Good numerical ability and attention to detail.
• Strong documentation, filing, and record-keeping skills.
• Good written and verbal communication skills.
• Able to coordinate effectively with Head Office and other departments.
• Comfortable following established procedures, approval workflows, and reporting structures.
• Organized and capable of maintaining multiple trackers and following up on pending matters.
• Willing to learn and take instructions from senior finance personnel.
• Able to meet deadlines and promptly respond to Head Office requirements.
• High level of honesty, integrity, responsibility, and confidentiality.
• Proactive in following up on outstanding documents, approvals, payments, and financial information.
• Professional attitude with a willingness to develop a long-term career in Accounts & Finance.

Employment Type

• Full-time

Company Industry

• Real Estate