MULTI STATE PAYROLL / AR SPECIALIST

We are looking for a highly detail-oriented and experienced Accountant/Payroll Manager to join our team. The ideal candidate must have significant expertise in out-of-state and multi-state payroll processing, including handling Massachusetts payroll, and demonstrated experience working with and integrating various payroll systems.

REQUIREMENTS

• Bachelor’s degree or Associate’s degree with equivalent experience.
• Mandatory minimum of 2 years’ direct experience with multi-state payroll processing, including specific expertise in Massachusetts regulations.
• At least 2 years’ experience managing accounts receivable.
• Proficiency in HRIS systems such as Paylocity (or similar platforms).
• Adept at journal entries, account reconciliations, and month-end processes.
• Familiarity with ERP systems like Infor, Syteline, or Intellidash (preferred).
• Advanced proficiency in spreadsheets, presentations, and database tools.
• Strong understanding of payroll laws, especially MA-specific regulations.
• Exceptional communication and collaboration skills across diverse teams.
• Proven ability to thrive in a fast-paced, deadline-driven environment.
• A proactive approach with meticulous attention to detail, confidentiality, and professionalism.
• Alignment with our core values of teamwork, accountability, clarity of purpose, and relentless execution.
  This role offers an exciting opportunity to make a meaningful impact on a dynamic team while expanding your expertise in multi-state payroll processing and accounts receivable management.
  Job Type: Full-time
  Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Stoughton, MA 02072 (Required)

Ability to Relocate:

• Stoughton, MA 02072: Relocate before starting work (Required)

Work Location: In perso

ACCOUNTS RECEIVABLE RESPONSIBILITIES

• Process accounts receivable transactions efficiently while adhering to company policies.
• Verify incoming payments and maintain detailed, accurate records.
• Reconcile and maintain the accounts receivable ledger.
• Review transactions to ensure compliance with internal controls and standard accounting principles.
• Prepare management reports, such as aging summaries and delinquent account analyses.
• Analyze bad debt trends and propose improvements to strengthen vendor relations and AR management practices.
• Address customer billing inquiries and handle ad hoc billing tasks.

PAYROLL RESPONSIBILITIES

• Administer payroll for both salaried and hourly employees, ensuring full compliance with federal, state (including Massachusetts), and local regulations.
• Manage multi-state payroll processes and integrate various payroll systems, with a strong preference for Paylocity experience.
• Maintain accurate payroll records, including deductions, benefits, garnishments, and employee time-off tracking.
• Partner with HR to implement and maintain new benefit programs, ensuring adherence to all relevant regulations.
• Investigate and resolve payroll discrepancies with precision.
• Prepare detailed payroll reports, journal entries, and reconciliations covering compensation, bonuses, PTO, and tax-related activities.
• Support internal and external audits, including financial, 401(k), and workers’ compensation audits, while managing year-end payroll filings (e.g., W-2s, 1099s, T-4s, RL-1s).
• Assist with ERP, BI, or EPM system implementations related to payroll operations.
• Drive process improvements, enhance automation, and maintain comprehensive payroll documentation.