Provides a central accounts payable help desk service to employees and suppliers. Process up to 50 invoices per day.
Monitors and responds to enquiries from the Accounts Payable mailbox and telephone number related to invoices, payments, employee expenses and records stored in various systems in a timely manner.
Processes accounts payable payments in accordance with policies and procedures by:
matching invoices to purchase orders and receiving reports;
verifying calculations, currency of payment;
quantities and merchandise on source documents (such as invoices, expense statements and cheque requisitions);
checking invoice approvals, cost center and authority level in the system;
entering payment information into system;
reconciling payments made to suppliers’ statements;
researching differences and following-up to discuss and resolve problems with suppliers.
Reconciles bank and credit card statements.
Prepares / Issues Monthly Adjustments and Financial Statements.
Assists / Prepares Yearly Adjustments and Financial Statements.
Reports monthly GST and income tax installation.
Ensures that the information in the accounting software is kept current.
Ensures the local information in the “Current Customer Database” is current.
Ensures compliance of Accounting Policies & Procedures are followed
Be the deputy of Director of Finances for supervising finance issues as the Administrative Facilitator.
Maintains accounting database up-to-date.
Updates / Maintains chart of accounts.
Works with Division Managers / Location Managers on discrepancies on Financial Reporting.
Assists in developing and implementing accounting policies and procedures.
Identify and resolve accounting issues.
Supervise controls for accounting procedures and systems
Responsible for training accounting team.
Maintain office service by organizing office operations and procedures; controlling correspondence, designing filing systems, reviewing supply requisitions for indirect purchases for office, assigning and monitoring clerical functions
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