To work with the Business and Practice Manager to ensure the day-to-day smooth running of the finances and accounts function of the surgery, in particular to deliver continuous improvement of the various practice accounting systems and procedures:

• Input all income and expenditure information to accounting programmes –Quickbooks, FHSA spreadsheet & bank cash flow - in a timely and accurate fashion to facilitate monthly management accounts and reporting.
• Maintain control accounts and nominal ledger.
• Prepare weekly banking to keep cash kept on premises within agreed limits, operating petty cash and documenting all receipts and reimbursements of petty cash using Quickbooks.
• Ensure good relationships are maintained and developed with internal and external stakeholders.
• Ensure all supplier invoices received are checked and authorised by relevant manager
• Undertake twice monthly payment run using on-line banking/cheque payment as appropriate/required, ensuring Business Manager approval and partner sign-off in a timely fashion.
• Ensure all other regular payments e.g. HMRC, Pensions Agency are authorised and paid as required.
• Prepare, record and distribute invoices for any and all completed services, work, rent, research etc as required.
• Receive and monitor all invoiced and contractual income, chasing missing or incorrect payments as required.
• Undertake VAT monthly and annual returns
• Undertake monthly bank reconciliations
• Undertake the wholesale process with Dispensary ensuring correct invoicing etc
• Responsibility for sourcing lowest tariffs for utility bills and external suppliers

With oversight or approval Business or Practice Managers, manage the payroll and associated staff costs e.g. overtime and expenses:

• Check overtime & expenses on BrightHR from all staff and review to ensure authorised by relevant manager and correct
• Input data to Kashflow payroll system
• Submit approved RTI and pensions information
• Undertake timely and accurate monthly salary payment run using BACS, ensuring Practice Manager approval and partner sign-off.
• Distribute payslips monthly and annually print SD55 and P60.
• Claim for ARRS staff using NPC – sending them wage slips and updating NPC spreadsheets.
• Assist the Business Manager/Practice Manager/Operations Manager in the submission of monthly and quarterly contract reports/returns and the production and distribution of associated invoices e.g. enhanced services
• Assist the Business Manager in the production of an annual budget for approval by the partners and thereafter to monitor forecast against actual for cash flow and profit and loss account.
• Assist the Business Manager in the development, delivery and maintenance of approved financial policies and procedures, ensuring they fulfil all legal, contractual, CQC and governance requirements.
• Provide support and advice to the Partners, Business Manager, Practice Manager and wider management team as and when required, including alerting them to potential problems, cost savings and recommending corrective action

Must have AAT Accounting Qualification
Knowledge of Quick Books Online and Kashflow desirable
Interviews for this position will take place on Tuesday 10th June 2025.
Job Types: Part-time, Permanent
Pay: From £16.50 per hour
Expected hours: 24 per week

Benefits:

• Sick pay

Schedule:

• Monday to Friday

Work Location: In person
Application deadline: 31/05/202

Please refer the Job description for details