Accounting & Administrative Coordinator at HEICO Corporation

Tempe, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Sep, 26

Salary

0.0

Posted On

06 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Administrative Support, Accounting Support, Microsoft Office Suite, Data Entry, Office Management, Invoicing, Document Control, Problem Solving, Time Management, Organization, Communication

Industry

Defense and Space Manufacturing

Description

Company Profile: Based in Tempe, AZ, Harter is a global aerospace maintenance, repair, and overhaul (MRO) organization, licensed and certified by FAA, EASA, and CAAC, that performs inspection, testing, repair, and overhaul services on a variety of aircraft components. Harter Aerospace is comprised of strong technical and engineering support teams. The hallmarks of the Arizona based company are reflected in our associates' focus, tenacity, and attention to detail with a strong commitment to customer service. Our facilities are equipped with a full range of state-of-the-art testing systems that are 100 percent compatible with OEM testing equipment. Every component inspected, repaired or overhauled, fulfills our customers' stringent requirements. Harter Aerospace is a subsidiary of HEICO Corporation - a highly reputable organization within the aerospace industry that encompasses multiple business units and operations, servicing nearly every essential system, sub-system, component, and spare part operating in the aviation industry today. HEICO Corporation is a successful and growing technology-driven aerospace, industrial, defense and electronics company. For more than 60 years, HEICO has thrived by providing customers with innovative and cost-saving products and services. HEICO's products are found on large commercial aircraft, regional, business and military aircraft, as well as on a large variety of industrial turbines, targeting systems, missiles and electro-optical devices. HEICO Corporation is a New York Stock Exchange listed company (NYSE: HEI and HEI.A) and has also been ranked as one of the 100 "World's Most Innovative Growth Companies", 100 "Best Small Companies" and 200 "Hot Shot Stocks" by Forbes over the past decade. With headquarters in Hollywood, Florida, and multiple locations around the world - HEICO provides over 1 million square feet of design, manufacturing, repair, overhaul, distribution, sales and support capabilities. Qualifications POSITION SUMMARY Harter Aerospace is seeking a highly organized, customer-focused Accounting & Administrative Assistant to support our accounting and management teams. This role serves as a key point of contact for customers, vendors, and employees while ensuring smooth day-to-day office operations. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment where exceptional service and accuracy are essential. KEY RESPONSIBILITIES CUSTOMER SERVICE & ADMINISTRATIVE SUPPORT * Answer incoming calls and emails in a professional, courteous, and timely manner. * Welcome customers, vendors, and visitors while creating a positive and professional experience. * Support the management team with administrative tasks, scheduling, and special projects. * Assist with employee onboarding activities and new hire documentation. * Coordinate company meetings, events, and employee engagement activities. * Maintain conference rooms, kitchen areas, and common spaces to ensure a professional workplace environment. ACCOUNTING & OPERATIONAL SUPPORT * Reconcile work packages and prepare shipping documents, invoices, and supporting records. * Scan, organize, and maintain customer invoices, work packages, and related documentation. * Assist with data entry, reporting, recordkeeping, and document management. * Support accounting processes by maintaining accurate files and records. OFFICE MANAGEMENT * Manage incoming and outgoing mail, including overnight shipments and courier services. * Monitor and maintain office supply inventory and place orders as needed. * Coordinate copier and office equipment maintenance and ensure supplies are stocked. * Maintain company phone directories and contact lists. * Track, reconcile, and reorder promotional materials and branded merchandise. * Run occasional business-related errands as required. * Perform additional administrative duties and special projects as assigned. QUALIFICATIONS REQUIRED QUALIFICATIONS * High school diploma or equivalent required; associate degree in Business, Accounting, or a related field preferred. * 2+ years of administrative, office support, customer service, or accounting support experience preferred. * Strong verbal and written communication skills. * Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint. * Excellent organizational skills with the ability to prioritize multiple tasks and meet deadlines. * Strong attention to detail and commitment to accuracy. * Ability to work independently while collaborating effectively with cross-functional teams. * Demonstrated problem-solving, critical thinking, and decision-making abilities. * Professional demeanor with strong customer service skills. * Ability to maintain confidentiality and handle sensitive information appropriately. PREFERRED QUALIFICATIONS * Experience with ERP systems, preferably Quantum ERP. * Experience in aerospace, manufacturing, repair station, or industrial environments. * Familiarity with invoicing, shipping documentation, and document control processes. COMPETENCIES * Customer Focus * Communication * Accountability * Time Management * Adaptability * Collaboration * Problem Solving * Organization and Planning * Attention to Detail * Professionalism PHYSICAL & WORK REQUIREMENTS * Ability to remain seated and work at a computer for extended periods. * Ability to occasionally lift up to 25 pounds. * Occasional overtime may be required based on business needs and production schedules. * Must be able to read, write, and communicate effectively in English. WHY JOIN HARTER AEROSPACE? At Harter Aerospace, we are committed to delivering exceptional service, quality, and reliability to our customers. We value teamwork, continuous improvement, and professional growth, offering employees the opportunity to make meaningful contributions in a dynamic aerospace environment. Harter Aerospace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic under applicable law.

Responsibilities

Provide administrative and accounting support, including managing office operations, handling customer and vendor communications, and processing invoices. Coordinate employee onboarding, maintain office supplies, and support the management team with scheduling and special projects.