Accounting & Administrative Specialist at LRS Architects Inc

Bend, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Dec, 25

Salary

0.0

Posted On

17 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Administrative Support, Interpersonal Skills, Confidentiality, Microsoft Office, Project Management Software, Organizational Skills, Written Communication, Verbal Communication, Attention to Detail, Time Management, Proofreading

Industry

Architecture and Planning

Description

Description Design. People. Trust. We’re seeking an Accounting & Administrative Specialist to serve as the go-to resource for our Bend office. In this role, you’ll provide vital administrative and accounting support while collaborating closely with colleagues in both our Bend and Portland offices. From greeting clients and coordinating office logistics to managing vendor invoices and supporting billing processes, you’ll be a trusted partner to our teams, vendors, and clients. This is a part-time 32 hour/week position. This is a dynamic role for someone who thrives on variety, values accuracy and attention to detail, and enjoys being at the center of activity in a collaborative environment. WHAT YOU’LL DO: ADMINISTRATIVE Welcome and assist clients, process mail, shipping, and general front office duties Be the point of contact for office facility services vendors Coordinate office logistics, including light upkeep of kitchen and conference rooms Schedule staff stays at the company apartment and make travel arrangements (airfare, hotels, car rentals) Make arrangements for in-house general staff luncheons and client meetings Maintain and order office and kitchen supplies Organize and coordinate lunch-and-learns and interiors library updates with product representatives Record meeting notes for project teams Support Portland administrative staff as needed ACCOUNTING & BILLING Code and enter overhead vendor invoices into accounting software Enter and maintain vendor records in alignment with company standards Process consultant payment requests Assist with recording expense reports and maintaining mileage logs Support billing staff with tasks such as certificate of insurance requests and project closeouts Scan, file, and upload invoices, receipts, W-9s, and contract documents into accounting software WHAT WE OFFER: We believe that people do their best work when they feel valued, supported, and inspired. At LRS, you'll find: Schedule flexibility: work where you thrive; in a mix of hybrid and in-office options Competitive compensation with annual reviews and advancement opportunities Comprehensive benefits, including medical, dental, vision, and FSA plans 401(k) with employer match to support your financial future Generous paid time off and seven annual paid holidays Support for licensure, certification, and continuing education to help you grow Collaborative, inclusive culture that values mentorship, balance, and equity A meaningful role in a firm that has been named an Oregonian Top Workplace annually since 2016. We are a majority women-owned firm with certification from the WBENC. We are also the recipient of the Just label from the ILFI. This label represents our commitment to transparency, social justice, and equity. WHY LRS? We’re a team of problem solvers and creative thinkers who believe design is about people first. We don’t just create beautiful environments - we create spaces that connect, support, and inspire. Our values of lead, rise, and succeed drive everything we do. We’re here for the long term, and we’re looking for people who want to grow with us. Follow us on Instagram @lrsarchitects to get a glimpse of our work and culture. APPLY NOW: If you're ready to lead with integrity and design with purpose, we'd love to meet you. Apply online at: https://lrsarchitects.com/workwithus Requirements WHAT YOU’LL BRING: Associate’s degree in accounting or related field preferred Minimum of two years’ experience in office administration and accounting support Ability to work independently with minimal supervision Strong interpersonal skills and ability to work with a diversity of people Commitment to confidentiality and professionalism in handling sensitive records Availability to work Monday–Friday, 8:00am–5:00pm, with occasional overtime during peak periods SKILLS AND EXPERIENCE WE VALUE: Proficiency in Microsoft Office (Excel, Word, Outlook) Working knowledge of project management and accounting software (Deltek Ajera experience a plus) Strong organizational skills with the ability to manage multiple priorities and deadlines Excellent written and verbal communication skills Proficient attention to detail and accuracy in data entry Time management and follow-through skills with the ability to respond quickly and accurately to requests Basic editing and proofreading skills

Responsibilities

The Accounting & Administrative Specialist will provide vital administrative and accounting support, including greeting clients, managing vendor invoices, and supporting billing processes. This role requires collaboration with colleagues in both the Bend and Portland offices.