Accounting Administrator - 45758602086 at Activate Talent

, , Mexico -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

0.0

Posted On

14 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Analytical Skills, Organizational Skills, Communication Skills, Spreadsheet Proficiency, Accounting Software Proficiency, Vendor Management, Customer Management, Cash Application, Financial Reporting, Accounts Payable, Accounts Receivable, Process Improvement, E-commerce Accounting, QuickBooks Online, Google G-Suite

Industry

Staffing and Recruiting

Description

Job Title: Accounting Admin Job Type: Full-time / Remote Work Hours: PST Job Overview We’re helping our client find a detail-oriented and highly organized Accounting Admin to support both management and accounting staff. This role combines transactional processing with higher-level administrative and analytical responsibilities. The Accounting Admin will maintain accurate financial records, prepare reports, and manage accounts payable and receivable processes across multiple business channels. Responsibilities Monitor and maintain general ledgers, ensuring accuracy and compliance. Assist in onboarding new vendors and customers by setting up accounts and maintaining compliance documentation. Collaborate with sales and operations teams to resolve chargebacks, deductions, and short payments. Support cash application accuracy across e-commerce, wholesale, and retail channels. Respond to inquiries from vendors, customers, and internal staff regarding billing or payment issues. Assist with month-end and year-end close processes, including journal entries and bank/credit card reconciliations. Manage accruals, prepaid schedules, and fixed asset tracking. Process supplier and vendor invoices by matching, verifying, coding, and entering them into BILL. Gather data across departments for precise reporting and compliance. Monitor accounts receivable aging reports to track overdue payments. Create customer invoices using multiple software platforms. Apply payments and credits/expenses accurately to customer accounts. Support internal and external audits with documentation and account analysis. Maintain internal controls and assist in continuous process improvements. Prepare ad-hoc financial summaries for management. Handle confidential financial information with discretion. Assist with special projects as assigned. 3+ years of accounting experience, ideally in a similar administrative role Strong computer skills, including advanced spreadsheet & accounting software proficiency Excellent analytical, organizational, and communication skills Ability to work effectively both independently and as part of a team Experience with SPS, OpenText, QuickBooks Online, BILL (Spend & Expense / Payables & Receivables). Experience with Google G-Suite (Sheets, Docs, Gmail, Drive, Calendar), Slack, ClickUp, and 1Password. Exposure to eCommerce, wholesale, or retail accounting environments

Responsibilities

The Accounting Admin will maintain accurate financial records, prepare reports, and manage accounts payable and receivable processes across multiple business channels. Responsibilities include monitoring general ledgers, assisting with vendor onboarding, and supporting cash application accuracy.