COMPANY OVERVIEW

3G LIGHTING is a family owned and operated architectural lighting manufacturer based in Toronto, Canada. We proudly design and manufacture all of our products in-house while delivering industry leading turnaround times.

ROLE

Responsible for providing financial, administrative, and clerical support focused on the accurate and timely processing of accounts receivable transactions, including invoicing, customer collections and related adjustments, generating reports, customer account reconciliations and other duties as directed by the CFO and Controller.

RESPONSIBILITIES

· Review and process new customer applications; submit for credit approval and set up new customer accounts in (Vision) ERP system.
· Communicate professionally with customers via email and phone regarding account balances, credit limits, overdue payments and reconciliation issues.
· Ensure customer notes are formally kept track in Price Builder (CRM System)
· Escalate unresolved payment or credit issues to the Controller as needed.
· Review accounts receivable aging reports and follow up on overdue accounts.
· Recommend write-offs, write-backs and refunds with proper documentation to CFO and Controller.
· Prepare and distribute weekly, monthly, and ad hoc reports related to accounts receivable and cash application.
· Maintain organized records of payment support, backup documentation, and communication logs for tracking and audit purposes.
· Maintain accurate records of all accounts receivable transactions.
· Communicate with customers regarding billing issues and resolve disputes professionally.
· Generate and send customer invoices in a timely and accurate manner.
· Generate and send proforma customer invoices in a timely and accurate manner.
· Collaborate with customer service team to ensure billing accuracy
· Review and prepare commission payable vouchers
· Upon approval, prepare commission payments
· Prepare aging reports and assist with month-end closing process
· Assist with audits and provide documentation as needed
· Reconciliation of deferred revenue account.
· Maintain accurate records of all accounts receivable and commission records
· Entering accounts payable invoices
· Matching PO, receiving slip and invoices
· Enter packing slip into company system
· Communicate with customers regarding billing issues and resolve disputes professionally.
· Recommend improvements to AR and AP process and systems.
· Manage and respond to inquiries ensuring timely resolution of issues.
· Support additional administrative or finance-related tasks as assigned.
· Wear proper safety equipment and follow safe working practices.
· Ensure compliance and participation with all health and safety regulations and practices as required by the Company.
Skills and Qualifications:
· 3 years of experience in AR, dealing with cash applications, invoicing and collections
· Degree or diploma in Business with a major in accounting is considered an asset.
· Experience with an ERP system and automated billing tools
· Solid understanding of the entire AR, Sales and interrelationship within the organization.
· Basic accounting skills and knowledge of, including but not limited to, reconciliations and analysis.
· Strong communication skills (both verbal and written), with the ability to sort through ambiguity and promptly resolve issues.