The Alberta Medical Association has an exciting opportunity for the position of Accounting Administrator to join our Finance team.
The AMA is the official voice of the medical profession in Alberta. The association advocates for and supports Alberta physicians, strengthening their leadership in the provision of sustainable health care. For more information on the AMA please visit our website at www.albertadoctors.org.

POSITION OVERVIEW

Reporting to the Corporate Controller, the Accounting Administrator is responsible for the day-to-day processing of trade accounts payable, miscellaneous invoicing and cash deposits for the AMA and various associated entities. This position is required to work in the office.

In this role, you will be responsible for but not limited to:

• Administer credit applications and corporate credit cards.
• Coordinate bank bag preparation for daily courier pick up.
• Coordinate the weekly accounts payable process; ensuring purchase orders/invoices submitted for payment are compliant with the AMA signing authority policy and are processed on time and accurately.
• Review appropriateness of account coding, payment authorization, calculations, and GST treatment on purchase orders and invoices and follow-up as required.
• Follow up on accounts receivable invoices overdue for collection.
• Complete follow-up on outstanding invoices and recommend write off or external collections when required.
• Provide ongoing information and support to physician members and leaders receiving honoraria or expense payments from the AMA.
• Complete committee related government reporting including receiver general remittances, issuance of T4 and T4A’s and preparation of annual reporting to Canada Revenue Agency.
• Post deposits against outstanding invoices in the system weekly.
• Prepare bank deposit slips to forward to bank.

EDUCATION AND EXPERIENCE

• High School Diploma with basic training in financial and accounting principles and at least 2 years of related experience.
• Must have experience working with Microsoft Dynamics GP (Great Plains)

SKILLS

• Exceptional attention to detail.
• Effective prioritization and organization skills.
• Strong teamwork and collaboration skills to be able to support other team members during peak periods.
• Able to assess accounting issues and develop effective solutions based on organizational policies.
• Have a willingness to take direction but also be able to work with minimal supervision or direction.
• Fully able to work effectively in a virtual environment (Zoom, MS Teams).

• Administer credit applications and corporate credit cards.
• Coordinate bank bag preparation for daily courier pick up.
• Coordinate the weekly accounts payable process; ensuring purchase orders/invoices submitted for payment are compliant with the AMA signing authority policy and are processed on time and accurately.
• Review appropriateness of account coding, payment authorization, calculations, and GST treatment on purchase orders and invoices and follow-up as required.
• Follow up on accounts receivable invoices overdue for collection.
• Complete follow-up on outstanding invoices and recommend write off or external collections when required.
• Provide ongoing information and support to physician members and leaders receiving honoraria or expense payments from the AMA.
• Complete committee related government reporting including receiver general remittances, issuance of T4 and T4A’s and preparation of annual reporting to Canada Revenue Agency.
• Post deposits against outstanding invoices in the system weekly.
• Prepare bank deposit slips to forward to bank