About our client:
Our client is a mid sized Calgary-based Engineering firm leading a range of comprehensive engineering, design, project management and procurement services. They support the Canadian and International Oil and Gas industry with full service EPCM.
Their focus and experience have been on pipelines and upstream facilities, now expanding their projects into new areas including lithium and plastic pyrolysis.
Our client is an industry leader in development of pipeline leak detection systems and innovative facility designs.
They are invested in supporting the growth and development of their team members in an environment where collaboration and mentorship are paramount.

REQUIREMENTS:

• Accounting Diploma/Certificate from an accredited institution OR an acceptable combination of education or work experience may be considered.
• Minimum of 2 years of prior related work experience.
• Proficient in Microsoft Office products.
• Strong working knowledge of QuickBooks or other accounting software is an asset.
• Self-starter, motivated individual with strong attention to detail.
• Strong analytical and problem-solving skills.
• Excellent organizational, problem solving and time management skills.
• Strong communication skills: verbal, business writing, and electronic communications.

PURPOSE OF THE POSITION:

The Accounting Administrator, under the direction of the Controller, provides general Accounting and Administrative support to ensure complete financial reporting on a timely basis. Responsibilities include the input and processing of a variety of transactions resulting in the preparation and timely delivery of monthly Financial Statements and other project reporting as required.

RESPONSIBILITIES:

• Ensure timesheet entry into our time entry software is accurate and completed weekly
• Maintain client files, prepare monthly invoices, and distribute to clients monthly, including follow-up on overdue invoices.
• Receipt and deposit payments received from clients.
• Maintain vendor files, process, and input vendor invoices for payment.
• Initiate credit card payments and prepare credit card reconciliation.
• Prepare weekly and monthly bank reconciliations.
• Generate project budget reports on a weekly basis and per Project Manager request.
• Prepare and input payroll data into payroll-provider software
• Assist in maintaining employee files.
• Answering incoming telephone calls in a prompt, courteous and professional manner while ensuring that the callers enquiry is properly managed.
• Greeting clients and visitors in a courteous manner and announcing their arrival to the appropriate staff member or direct them to the correct meeting area.
• Monitoring the use of and maintaining an adequate inventory of office and kitchen supplies.
• Complete other general office duties as assigned.
• Project administration duties – providing support for project controls, procurement, and document control.
• Assist in the planning and preparation of corporate events.
• Support health and safety initiatives and assisting with the health and safety reporting.