JOB SUMMARY:

The Accounting Administrator is an integral part of the Accounting team whose responsibilities will include assisting the accounting team where needed. Functions include payroll processing, reporting and maintenance of related systems, and assisting the efforts of the fixed assets administrator. The individual has knowledge of commonly used concepts, practices and procedures within related field and relies on instructions and pre-established guidelines to perform the functions of the job.

QUALIFICATIONS:

Education: High School Diploma. Associate’s degree preferred.

Experience:

• One (1) to three (3) years of experience in Accounting.
• Basic understanding of Generally Accepted Accounting Principles (GAAP).
• Experience with Macola ES and/or Macola Progression.

Skills and Abilities:

• Solid Microsoft skills.
• Proficient written and verbal communication skills.
• Strong organizational skills and ability to meet deadlines.
• Ability to work independently.
• Strong attention to detail.
• Ability to problem solve.
• Commitment to confidentiality and financial ethics.

Fixed Assets

• Assist with the maintenance of the RAM Fixed Asset System.
• Reconcile assigned G/L fixed asset accounts to the sub ledger.
• Provide back-up support to the Staff Accountant.
• Maintain and reconcile all work order detail..
• Monthly reconciliation of all project folders.
• Prepare and enter journal entries for various companies into the general ledger system.
• Maintain accounting controls.
• Assist in preparation various audit schedules.
• Maintenance of fixed asset files.
• Assist with month-end and year-end closing procedures.

Payroll Administration

• Process weekly payroll on a timely and accurate basis. Perform all ancillary duties related the payroll function.
• Timely processing of the weekly payroll via payroll processing service vendor, which includes the conversion of daily/weekly timesheet information to provide weekly paycheck information.
• Review all union timecards to ensure that the information is consistent with company policies and payroll records. Work with HR and/or managers to resolve inconsistencies. Import time records into payroll processing service vendor.
• Generate all payroll related journal entries for entry into the general ledger system (Macola).
• Reconcile and perform account analysis for all payroll liability accounts and other general ledger accounts.
• Interface with payroll processing vendor to create/revise reports and/or resolve issues relating to the efficient functioning of the payroll process.
• Generate ad hoc payroll reports and wage schedules as needed.
• Prepare and file all required tax reporting and filings.
• Prepare the yearly 401K Census Report and transmit weekly 401k contributions to Empower.