ACCOUNTING AND ADMINISTRATIVE ASSISTANT

MCCARTER GRESPAN is the leading business law boutique firm in the Region of Waterloo. Our
Firm has achieved ongoing success and rapid growth by focusing on building a team of highly
skilled and experienced corporate, real estate and condominium legal specialists who are dedicated
to meeting and exceeding the increasingly complex needs and expectations of our clients.
We’re looking for an enthusiastic and detail-oriented Accounting and Administrative Assistant to
join our team of legal professionals. This full-time, permanent role is a key part of our Firm’s
Administrative Department and offers an exciting opportunity to develop a broad skill set in the
professional services sector. If you’re organized, proactive, and eager to grow with a supportive
and collaborative team, we’d love to hear from you.

EXPERIENCE/SKILL SET

To succeed in this role, an individual should have a minimum two years of experience in an entry-
level accounting role. Exposure to basic accounting responsibilities such as reviewing and
recording banking transactions and working with accounting software is also expected in an
optimal candidate. Exposure to the concepts of trust accounting would be considered an added
skill. The ideal person can undertake and remain organized on multiple tasks concurrently.
Confidence and professionalism when interacting by phone are essential, as is a willingness to
support the productivity of their co-workers. Experience in a professional service environment will
have best prepared a candidate to succeed in this role. The candidate must be comfortable working
with data entry and production of reports from software and web-based programs and take pride
in demonstrating accuracy and attention to detail.
Our culture is supportive of a collaborative team environment and is offering a competitive
compensation package to the successful candidate. If you believe you have the skillset and
experience to succeed in this role, please submit a cover letter supporting your qualifications along
with your resume to:
Elaine Thomson, Manager, Legal Operations
Email: ethomson@mgbwlaw.com
We thank all applicants in advance for their interest; however, only those candidates selected for
an interview will be contacted

• Daily accounting data entry tasks such as bank activity and expense/client disbursement

postings

• Assist with the execution of banking responsibilities related to funds deposited into and

disbursed from the Firm’s trust accounts

• Support the Firm’s Billing Clerk during peak billing periods
• Prepare reconciliations for Firm bank accounts, credit card statements and other third-party

accounts

• Obtain service quotes, proposals and maintain general communication with various Firm

suppliers and service providers

• Assist lawyers with scheduling, filing, copying and other administrative tasks as requested
• Review, monitor and co-ordinate the disbursement of inactive trust funds
• Other office duties as assigned to support fellow team members