Accounting and Loan Admin Specialist at Personiv Career Site

Muntinlupa, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

0.0

Posted On

06 Feb, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting Operations, AP Support, Reconciliation, Documentation, Excel Skills, Attention to Detail, Communication, Vendor Management, Loan Accounting, Construction Lending, Financial Reporting, Process Improvement, SOP Development, Client Management, Bank Reconciliation, Payment Processing

Industry

Outsourcing and Offshoring Consulting

Description

Core Responsibilities: 1) Construction Draw Processing Support (Payables Preparation) Review construction draw invoices and supporting documents from the loan servicing provider for completeness against the checklist (invoice, lien waiver as applicable, pay application, approval evidence, etc.). Review including: vendor name, amount, invoice date, invoice number, entity, loan/project name, payment method, and wiring information. Enter payments into the banking platform or AP workflow tool for U.S.-based approval (no independent release authority). Perform first-pass verification of wiring instructions using the approved process (e.g., compare to vendor onboarding form; confirm changes are escalated immediately). Upload payment confirmations and supporting documentation to the loan file repository and/or partner platform after payment is executed by the U.S. team. 2) Loan File Documentation and Platform Updates Maintain organized electronic loan files for construction draws and ongoing loan documentation using the firm’s folder structure and naming conventions. Update required fields and upload artifacts (notices, confirmations, invoices) in the partner platform based on documentation created or provided. Track open items (missing invoices, missing approvals, unclear vendor data) and maintain a running exception log for the U.S. team. 3) Reconciliations and Monthly Reporting (Loan-Level and Cash) Reconcile borrower loan balances and interest activity to loan servicing reports; prepare variance explanations for U.S. review. Reconcile borrower reserve bank accounts monthly; prepare reserve balance roll-forward and summary reporting. Maintain a standardized reconciliation package each month (support schedules + source docs), ready for review. 4) Pre-Deal Cost and Good Faith Deposit Tracking Maintain a weekly schedule of pre-deal diligence costs and reconcile to good faith deposits received from prospective borrowers. Tie vendor invoices and payments to the correct borrower/deal; flag overages, missing deposits, or unclear coding to the U.S. team. 5) Accounting Operations (AP + Close Support) Process vendor invoices for clients in the AP workflow tool; ensure proper coding and documentation. Prepare and support month-end close entries as directed (e.g., accrual support schedules, prepaid roll-forward support, interest/debt schedules support). Complete monthly bank and credit card reconciliations, including attaching receipts and support documentation to transactions. Prepare balance sheet reconciliation workpapers for assigned accounts using standardized templates. 6) Other Accounting Support Prepare and issue monthly customer invoices based on approved billing schedules and instructions. Reconcile monthly bank and credit card activity; maintain receipt attachment discipline. Support annual 1099 preparation by compiling vendor details, payment summaries, and exception lists (U.S. team files/approves). Key Controls and Escalation Rules (Non-Negotiable) No independent payment release authority; all wires/ACH/check releases require U.S. approval. Any change to wiring instructions must be escalated and re-verified per process before payment is prepared. Exceptions must be logged and escalated within 24 hours (missing approvals, missing documentation, mismatch to servicing records, unclear entity coding, etc.). Maintain audit-ready support: every transaction must have a clear purpose, coding, approver evidence, and attached documentation. Success Measures (KPIs) 98%+ on-time completion of weekly/monthly deliverables (reconciliations, schedules, file updates). Low error/rework rate (target:

Responsibilities

The role involves processing construction draw invoices, maintaining organized loan documentation, and performing reconciliations and monthly reporting. Additionally, the specialist will track pre-deal costs and support accounting operations.