PAYROLL ADMINISTRATION

• Process bi-weekly payroll in compliance with regulatory requirements.
• Set up new employees in payroll systems, update employee information, and verify records.
• Generate various reports such as payroll register, vacation balance, and earnings statements.
• Prepare payroll journal entries and reconcile payroll register to bank withdrawals, tax filings and general ledger.
• Ensure timely payroll-related remittances and returns.
• Prepare ROE, issue T4/T4As and generate other year-end payroll reporting.
• Compile HR metrics as requested, organize and maintain accurate payroll records, tax filings and other related documentation.
• Administer employee benefits programs, including pension plan and health insurance.
• Investigate and resolve payroll discrepancies and issues, providing timely support to staff.
• Provide payroll clarification to staff regarding leaves, ROE, benefits, and pension plan.
• Stay updated with changes in payroll regulations.
  NOTE: This job description highlights the general nature and level of the assignments required by this position. This is not an exhaustive list of duties; additional related duties may be assigned.

SKILLS

• Strong verbal, interpersonal and written communication skills, and the ability to answer questions and solve problems. Bilingualism is an asset.
• Strong time management and organizational skills, including the ability to multi-task and manage numerous initiatives concurrently.
• Solid proficiency in Office 365 (especially Excel), along with accounting and payroll software. Experience with Payworks, SAP and/or SAGE considered an asset.
• Experience in finance and payroll within a not-for-profit organization considered an asset.
• Demonstrated administration and customer service skills.

EDUCATION AND EXPERIENCE

• 3 - 5 years of experience in a combination of payroll administration and general accounting tasks.
• Certified as a Payroll Compliance Profession (or higher) with National Payroll Institute
• Certified CPA or working towards obtaining CPA, preferred
• Bachelor’s degree in accounting or related field.
  Job Types: Full-time, Fixed term contract
  Contract length: 2 months
  Pay: $70,000.00-$81,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

Application question(s):

• What are your salary expectations for this position?
• Please confirm you are interested in a fixed term contract position.

Education:

• Bachelor’s Degree (required)

Experience:

• Payroll: 3 years (required)
• Accounting: 3 years (required)

Licence/Certification:

• certified as a Payroll Compliance Profession (or higher)? (required)
• Do you hold a CPA or working towards obtaining CPA (required)

Work Location: In perso

JOB PURPOSE

Reporting to the Director, Finance (“Supervisor”), the Accounting and Payroll Specialist collaborates with cross-functional teams to ensure seamless financial operations. You will be responsible for meticulous financial record-keeping, financial analysis, timely monthly financial reports, and compliance with accounting principles while managing payroll processing, group benefits administration, and pension plan. This role also supports budget preparation, year-end audit, and process documentation.
Please note: This is a temporary contract position to provide coverage during an employee’s leave of absence.