ACCOUNTING ASSISTANT 1

at  City of Toronto

Job ID: 53202
Job Category: Finance, Accounting & Purchasing
Division & Section: Policy, Planning, Finance & Admin, PPF&A Financial Management
Work Location: Metro Hall, 55 John Street, Toronto
Job Type & Duration: Full Time, Permanent
Hourly Rate and Wage Grade: $41.33 - $45.26
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 30-Jan-2025 to 13-Feb-2025

JOB SUMMARY:

Reporting to the Supervisor, Revenue Services, the Accounting Assistant 1 directs the unit’s staff in performing accounting duties pertaining to accounts receivables, purchasing, internal control and in researching, analyzing and reconciling to general ledger and ensures compliance with established corporate policies, procedures and practices.

YOUR APPLICATION MUST DESCRIBE YOUR QUALIFICATIONS AS THEY RELATE TO:

• Post-secondary education in Business Administration, Accounting or related field or completion of a professional accounting designation (i.e.CPA) or the approved equivalent combination of education and extensive experience related to accounting and procurement.
• Extensive accounting and purchasing experience in municipal accounting, financial and internal controls applied in an operating environment or relevant private sector experience in accounting, purchasing and financial reporting.
• Considerable experience providing work direction and training to accounting staff.
• Considerable experience using Microsoft Office Suite (e.g. Word, Excel, Outlook and PowerPoint).
• Considerable experience using SAP or an equivalent financial information system.

• Performs accounting duties such as reviewing, researching, analyzing and reconciling ledger accounts, setting up and maintaining expenditures and revenue working papers, spreadsheets and reconciliation to general ledger.
• Researches and analyzes financial information to verify validity of transactions processed in SAP.
• Prepares the monthly departmental financial analysis and reports for divisions.
• Prepares and maintains accounts functions including vendor account reconciliation, preparing, reviewing, posting and reconciling journal entries.
• Prepares financial statements and expenditure reports i.e. capital expenditure reports, Council initiated special projects expenditure reports, and reserve fund schedules.
• Reviews financial system reports, i.e. variance, cost center, miscellaneous accounts. Makes comments or corrections as necessary.
• Analyses and reconciles account balances.
• Prepares, reviews, and posts journal entries
• Co-ordinates projects and assignments.
• Directs accounting staff (example: Accounting Assistant 2 and Accounting Assistant 3) and provides training, advice and guidance as needed.
• Provides assistance on accounting, financial and purchasing related matters to the Divisions, including oversight of accounting functions ensuring compliance with divisional and corporate policies and procedures and all relevant by-laws including interpretation of policies, by-laws, agreements/contracts and council reports.
• internal and external parties.
• Provides financial analysis, claims and other information to the Divisions as requested.
• Creates ad hoc financial system reports for analysis purposes.
• Ensures internal controls for petty cash are maintained in accordance with City by-laws and policies
• Co-ordinates with the City, Provincial and Federal Auditors
• Prepares working papers for year-end closing.