Job ID: 58969
Job Category: Finance, Accounting & Purchasing
Division & Section: Housing Secretariat, Finance & Business Services
Work Location: METRO HALL, 55 John Street
Job Type & Duration: 1 Permanent and 1 Temporary, 18-month Vacancy
Hourly Rate and Wage Grade: $40.69 to $44.57
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 2
Posting Period: 18-Aug-2025 to 02-Sep-2025

JOB SUMMARY:

The Accounting Assistant 2 will perform accounting duties pertaining to accounts receivable or accounts payables, purchasing, internal control and researching, analyzing and reconciling to general ledger and ensures compliance with established corporate policies, procedures and practices.

KEY QUALIFICATIONS:

• Present enrolment toward completion of a professional accounting designation (i.e.completion of at least CPA preparatory foundation courses), or an equivalent combination of post-secondary education in a related field (e.g. accounting, financial management or business administration) and related experience.
• Considerable experience analyzing financial data and preparing financial reports in either a municipal, non-profit, or private sector environment.
• Considerable experience in the analysis, investigation, reconciliation, and processes relating to accounts payable or accounts receivable.
• Considerable experience using financial systems (e.g. SAP financial systems) and Microsoft Office Suite including Word and Excel. Specifically, utilizing MS Excel to manipulate large amounts of data.
• Experience providing effective advice and assistance to staff on accounting issues.

• Performs accounting duties such as reviewing, researching, analyzing and reconciling ledger accounts, bank accounts, setting up and maintaining expenditures and revenue working papers, spreadsheets and reconciliation to general ledger, processing payment requisitions, schedule A subsidies and grant payments
• Reviews and processes monthly PCard transactions
• Assists in maintaining PCard transaction logs, reconciles monthly statements to the transaction logs with respect to HST, prepares journal entries to reallocate PCard charges as appropriate and required
• Reviews, analyzes and reconciles encumbrances, budget variance reports and cost detail records related to departmental capital and current projects
• Reconciles and monitors capital/current projects and recoveries
• Prepares monthly departmental financial statements and other financial information for Divisions, Provincial and Federal Governments
• Prepares and calculates subsidy claims, ad hoc financial and statistical reports to the Provincial and Federal Government
• Performs and maintains accounts receivable functions including bank deposits and reconciliation, preparing, reviewing, posting and reconciling journals entries
• Performs calculations in order to process period end revenue accruals for shareable expenditures
• Liaises with Corporate Finance and other City Divisions regarding Accounts Receivables, Inter-Divisional Revenue (IDRs) and Bank reconciliations issues
• Prepares working papers and processes period end and year-end closing entries
• Performs calculations in order to process period end accruals for expenditures
• Reviews financial system reports and takes action as required
• Analyzes and reconciles account balances. Prepares, reviews, and posts journal entries
• Reviews General Ledger expenditure and revenue accounts, processes reclassification and reallocation adjustments, and reconciles expenditures
• Prepares accounts receivables statements with explanations for reporting to management, divisions and corporate accounting services
• Provides assistance on accounting and financial related matters to the divisions as requested
• Provides financial analysis, claims and other information to the divisions
• Creates/executes ad hoc financial system reports for analysis purposes
• Liaises with Finance Department for processing vouchers, retrieving documents and dealing with other accounting related issues
• Assists on projects and assignments
• Monitors Provincial statutes and regulations, City by-laws and/or Council direction, andagreements for any changes
• Coordinates data with the City, Provincial and Federal Auditors