Accounting Assistant at Ace Distributing

Wrightsville, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

0.0

Posted On

28 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Financial Reconciliation, Electronic Payment Processing, Bookkeeping, Microsoft Excel, Microsoft Word, Microsoft Outlook, Financial Recordkeeping, Account Balancing, Supplier Accounting, Internal Controls, Time Management

Industry

Food & Beverages

Description

Description Position Summary: The Accounting Assistant plays an important role in supporting the day-to-day financial operations of Ace Distributing by helping ensure the accuracy, integrity, and timeliness of accounting transactions and reporting processes. This position supports a variety of accounting and administrative functions related to accounts receivable, settlements, deposits, electronic payments, supplier transactions, and financial recordkeeping. The ideal candidate is detail-oriented, dependable, and highly organized, with the ability to manage multiple priorities while maintaining professionalism and confidentiality. This role is well-suited for an individual who enjoys working in a collaborative, fast-paced environment and is looking to continue developing their accounting and business operations experience within a family-owned organization. ________________________________________ Key Responsibilities: Process Financial Transactions and Reconciliations: Support daily accounting operations by processing customer payments, bank activity, while ensuring accuracy and timely reconciliation of financial records. Manage Accounts Receivable Functions: Assist with accounts receivable activities including escrow accounts, returned checks, account balancing, and compliance with company procedures and applicable PLCB regulations. Oversee Electronic Payment Processing: Maintain and support electronic payment systems, including Fintech and Pay Link enrollments, updates, remittance reconciliation, and deposit verification processes. Support Supplier and Inventory Accounting Activities: Assist with supplier and wholesaler financial transactions by verifying purchase orders, pricing, billable coding, and other accounting documentation to ensure consistency and accuracy. Provide Administrative and Cross-Functional Support: Maintain organized financial records, assist with reporting and analysis, communicate effectively with internal departments, and provide support to leadership and team members as needed. Assist with accounting – operational functions as needed. Maintain Financial Integrity and Confidentiality: Follow established accounting procedures and internal controls, safeguard confidential information, support process improvement initiatives, and represent Ace Distributing professionally in all interactions. Requirements Qualifications: Two (2) years of relevant accounting, bookkeeping, or office administration experience preferred, or an equivalent combination of education and experience. Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook; prior accounting software experience preferred. Strong attention to detail with a high level of accuracy and organizational ability. Demonstrated ability to prioritize multiple responsibilities and manage time effectively in a fast-paced environment. Strong communication and interpersonal skills with the ability to work collaboratively across departments. Dependable, adaptable, and willing to learn and grow within the organization. What Success Looks Like Success in this role is defined by the ability to consistently support accurate and efficient accounting operations while contributing positively to the overall effectiveness of the Business Services team. Key indicators of success include: Accurate Financial Processing: Transactions, settlements, deposits, and reconciliations are completed accurately and in a timely manner. Strong Organizational Support: Financial records and documentation are maintained in a well-organized and accessible manner. Reliable Team Collaboration: Internal departments and leadership receive responsive, professional, and dependable support. Attention to Compliance and Detail: Accounting activities consistently align with company procedures, financial controls, and applicable regulatory requirements. Continuous Improvement Mindset: Opportunities to improve processes, organization, and efficiency are proactively identified and supported. Professionalism and Confidentiality: Sensitive financial and employee information is handled appropriately and with discretion at all times. Alignment with Company Values: Demonstrates accountability, teamwork, professionalism, and a commitment to supporting Ace Distributing’s people-first culture and operational excellence. Additional Information This job description outlines key responsibilities and requirements but is not exhaustive. Duties may change based on business needs. The role is primarily performed in an office environment with frequent use of computers and office equipment. Physical requirements include the ability to sit, stand, use hands, and occasionally lift up to 20 lbs. Specific vision abilities required include close vision, peripheral vision, color vision, and the ability to adjust focus. Flexibility in schedule may occasionally be required based on workload or departmental needs. Employment with Ace Distributing is at-will. This job description does not constitute a contract for employment. Equal Opportunity Employer Statement: Ace Distributing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity or expression, marital status, sexual orientation, age, protected veteran status, or any other legally protected characteristic.

Responsibilities

The Accounting Assistant supports daily financial operations by processing customer payments, managing accounts receivable, and reconciling bank activity. They also oversee electronic payment systems and verify supplier transactions to ensure financial accuracy and integrity.