Auburn Mechanical: A Reputation of Excellence Earned Through Performance
We Win Together * Passion For Excellence * Find A Better Way
For 50 years, Auburn Mechanical has been a trusted leader in mechanical contracting, providing innovative solutions in preconstruction, mechanical systems, and building services. Founded in 1975, we have built a reputation for excellence by delivering seamless project execution, expert onsite management, and 24/7 emergency response. Our work spans complex, high-performance systems across diverse industries, ensuring our clients receive reliable, cost-effective solutions tailored to their needs. Customer satisfaction and our high rate of repeat client work demonstrate the power of our ability to cultivate shared goals, accountability, and effective partnerships.
We’re looking for an Accounting Assistant to support daily operations across Accounting, IT, and general administration. This employee serves as a flexible utility player who jumps in to support a wide variety of tasks that keep the business running smoothly. You’ll be part of a supportive, collaborative team where your contributions matter.
If you’re someone who enjoys variety mixed with consistency, thrives on organization, and loves being the “glue” that holds things together - this may be role for you!
This is a Monday - Friday position that is 100% in office.
To be considered, please ensure you answer all of the additional questions and attach your current resume. Incomplete applications will not be reviewed. We look forward to hearing from you!
*We are not working with recruiters to fill this position - direct applicants only *
Please note, applicants must be currently authorized to work in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Serve as the primary operator for the phone system.
• Prepare outgoing mail and outgoing packages for shipment, sort and distribute incoming mail.
• Match purchase orders, packing slips, and invoices to ensure accuracy. Enter invoices into the ERP.
• Support credit card reconciliation and payments.
• Maintain proper documentation and approvals for all AP transactions.
• Reconcile vendor statements and respond to inquiries in a timely manner.
• Investigate and resolve discrepancies between POs, invoices, and receipts.
• Organize and scan checks received through the mail.
• Print, date stamp, and distribute AP invoices daily.
• Assist with Marketing tasks as needed.
• Manage and distribute IT inventory.
• Coordinate internet access set up for job sites.

Supervisory Responsibilities: None
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change. Additional information can be provided in a job interview.
Diversity: Auburn Mechanical values our differences and recognizes the importance of diversity and equity in the construction industry and in our community at large. We will not discriminate against candidates based upon race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education / Experience

• High school diploma or equivalent GED required
• Associate’s degree or equivalent from a two-year college or technical school with an emphasis on Accounting or Business; or one to two years of related experience and/or training; or equivalent combination of education and experience.

Computer Skills

• Proficiency with MS Office Suite programs (Outlook, Teams, Excel, Word) required
• Prior experience with an ERP preferred

Certificates and Licenses

• None required

Technical & Functional Competencies

• Accounts Payable Knowledge: Understanding of invoice processing, three-way matching, credit card reconciliation, and vendor account management.
• Administrative Support: Ability to manage phone systems, mail distribution, and document handling with efficiency, professionalism, and confidentiality.
• IT Coordination: Basic familiarity with IT inventory management and coordinating internet access for remote job sites.

Core Competencies

• Attention to Detail: Ensures accuracy in financial documentation and data entry.
• Analytical Thinking: Investigates and resolves discrepancies in financial records and vendor statements.
• Time Management: Effectively prioritizes tasks and meets deadlines in a fast-paced environment.
• Communication Skills: Communicates clearly and professionally with vendors, team members, and other stakeholders.
• Technical Proficiency: Comfortable using accounting software, spreadsheets, and basic IT tools/equipment.

Interpersonal Competencies

• Customer Service Orientation: Provides courteous and responsive support to internal and external contacts.
• Collaboration: Works well with cross-functional teams.

• Serve as the primary operator for the phone system.
• Prepare outgoing mail and outgoing packages for shipment, sort and distribute incoming mail.
• Match purchase orders, packing slips, and invoices to ensure accuracy. Enter invoices into the ERP.
• Support credit card reconciliation and payments.
• Maintain proper documentation and approvals for all AP transactions.
• Reconcile vendor statements and respond to inquiries in a timely manner.
• Investigate and resolve discrepancies between POs, invoices, and receipts.
• Organize and scan checks received through the mail.
• Print, date stamp, and distribute AP invoices daily.
• Assist with Marketing tasks as needed.
• Manage and distribute IT inventory.
• Coordinate internet access set up for job sites