OVERVIEW

We are seeking a detail-oriented and organized Accounting Assistant to join our finance team. This role is essential in supporting the accounting department with various tasks related to financial record-keeping, data entry, and accounts management. The ideal candidate will possess strong financial acumen and familiarity with corporate accounting practices, ensuring accuracy and efficiency in all financial operations.

JOB SUMMARY

The accounting assistant creates financial transactions and maintains financial reports from that information. The creation of financial transactions includes posting information to accounting journals or accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The accounting assistant also reconciles accounts to ensure their accuracy.

REQUIRED SKILLS AND ABILITIES:

• Extensive knowledge of general financial accounting and cost accounting.
• Understanding of and ability to adhere to generally accepted accounting principles.
• Highly proficient with accounting software.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficient with Epicor or other manufacturing software preferred.
• Proficient in Microsoft Office Suite or similar software.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Accounting, Finance, or related discipline preferred.
• 2-4 years of accounting experience, preferably in the manufacturing industry.

• Record cash receipts and make bank deposits
• Assisting with month-end close activities
• Assist and/or oversee Accounts Payable, Accounts Receivable and Payroll data entries
• Process, verify, and reconcile invoices for payments and expense control
• Verify entries and compare system reports to ensure accuracy
• Analyze invoice/expense reports and allocate expenses to appropriate accounts and cost centers
• Monitor discount opportunities, verify federal ID numbers, schedule, and prepare checks, and resolve discrepancies in purchase orders, contracts, invoices, or payments
• Ensure credit is received for outstanding memos and issue stop-payments or purchase order amendments
• Process employee payments by verifying expense reports and requests for advances, and preparing checks
• Maintain accurate accounting ledgers by verifying and posting account transactions
• Reconcile vendor accounts by reviewing monthly statements and related transactions
• Assist with petty cash by recording entries and verifying documentation
• Protect organization’s value by maintaining confidentiality of information
• Codes invoices, sets up new accounts, and reconciles accounts
• Verifies payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts
• Provides outside auditors with assistance; gathers necessary account information and documents to perform annual review and/or audit
• As appropriate, coordinates with software vendor to maintain accounting software system; recommends updates to enhance the accounting software
• Performs other related duties as assigned