ABOUT US:

This is a great opportunity to join a growing intellectual property law firm. Our firm offers a work culture that emphasizes communication, teamwork, and professional growth within a casual but professional work environment. For more information about us, please visit our website: https://allemanhall.com/

QUALIFICATIONS & SKILLS:

-Successful applicants will possess one or more of the following preferred qualifications:

• Professional experience working in an accounting department or related role
• Professional experience with law firm invoicing or other law firm accounting
• Professional experience as a patent paralegal or comparable role in an IP law firm

-Proficiency in Microsoft Office software programs.
-Ability to efficiently learn and use accounting software programs.
-Ability to complete detail-oriented tasks with a high degree of accuracy.
-Superior organization skills and dedication to completing projects in a timely manner.
-Positive attitude and ability to communicate professionally with clients and colleagues.
-A college degree is preferred, but not required.

OTHER REQUIREMENTS:

This position will require significant computer and keyboard use, including sitting or standing at a workstation.

-Client Invoicing

• Respond to daily invoice requests from paralegals and prepare applicable client invoices when work is completed
• Run “pre-bill” reports to review unbilled time; send to attorneys for review and approval
• Prepare monthly batch invoices for larger clients and submit invoices using the client’s online portal

-Accounts Receivable

• Record payments received from clients
• Make adjusting entries in QuickBooks to separate expenses from revenue
• Run an A/R Aging report at least once a month and follow up with clients to collect payments as needed

-Accounts Payable

• Process and pay invoices from vendors
• Process and pay invoices from foreign law firms; record charges in billing program
• Record charges in our billing program for all USPTO filings

-Credit Card Reconciliation

• Download monthly credit card statements; review and categorize charges on tracking spreadsheet
• Send the monthly tracking spreadsheet to attorneys for review
• Categorize credit card charges in QuickBooks

-Other assigned duties may include payroll support and back-up, assisting with regular audits, quarterly reporting to various state and local entities, and/or completing in-person check deposits